Commercial Estate Officer Contract

1 month ago

Liverpool, United Kingdom Liverpool Heart and Chest Hospital NHS Foundation Trust Full time

We are looking for a dynamic, enthusiastic, and knowledgeable finance commercial officer to join the research department at Liverpool Heart and Chest Hospital. This is a newly established post within the research department and will involve working closely with the R& D team and commercial partners.


This is an exciting time to join the department, as we have recently commenced our joint collaboration with Liverpool Clinical Research Facility increasing our potential to offer early phase research to our patients. Further to this we collaborate with the University of Liverpool and Liverpool John Moores University to deliver the Liverpool Centre for Cardiac Sciences. Liverpool Heart and Chest Hospital was recently also voted as the top in the NHS staff survey. The trust has also been voted as outstanding by the CQC twice and is the only specialist trust to achieve this.
The main purpose of this role is to provide day-to- day financial support for the R& I Department including monitoring, tracking, and invoicing for research activity, but also reviewing financials in research contracts and advising the senior management in study selection process.


Preparation of financial reports for research funders and stakeholders will be required and supporting the development of a robust set of policies and procedures to ensure that the department achieves the maximum financial return. The post holder will be the first point of contact for finance related queries and will proactively work with the Business accountant and Research Governance Manager to resolve any queries they may have with regard to financial processes, transactions, reporting and as a result will provide high standards of customer service.


They would further support the Business Accountant with developing a financial projection for the R& I department, as well as monitoring and reporting to the Leadership on significant changes or deviations from projections. Additionally, the post holder will be responsible for managing and monitoring the invoices and payments for LHCH sponsored multi-centre trials. They will also support the process of reimbursement and monitoring of finances internally.
As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.


We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.


8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.


Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.


Please visit our website -


Provide research financial administrative support to the Research department, ensuring accurate billing, invoicing, and payments.
Preparation of research financial documents and correspondence.
Review the financials of research trials in the departmental pipeline and advise on their suitability in terms of financial renumeration.
Review the financial section of research contracts and set up tracking of research activity and invoicing
Maintain accurate financial records
Ensure LHCH is receiving payment according to agreed contract terms and investigate financial queries in relation to disputed invoices or pending payments
To complete account reconciliations, reviewing income and expenditure transactions to support the Hosted Service and Research Accountant.
To develop, along with Research staff and the Finance department a robust set of policies and procedures to ensure that the department achieves the maximum financial return.
To develop, under the supervision of the Hosted Service and Research Accountant, a financial projection for the R& I department, to update and report on significant changes or deviations from projections
To support the Head of Research and Research Governance Manager in contract negotiations with commercial and external companies ensuring all cost are accurately recorded
To provide finance training as directed by senior finance staff, to research staff, budget holders and other mananagers.

To provide financial information, as directed be senior staff to external agencies, including external auditors
To manage all internal financial transactions in line with contracts, policies and SOPs
To review and identify any improvements to financial systems and research processes as required.

To review allocated budget reports on a regular basis and make necessary amendments to the ledger in order to correct any errors found, before review by the Business Accountants.
To input journals/budget adjustments to the ledger within agreed monthly timescales.
To ensure that the procedure for authorising establishment changes has been followed before updating the ledger.
Action all periodic and ad-hoc recharges, raising debtors in a timely manner and upload to ledger.
To prepare working papers to support adjustments to the ledger in respect of budget variances and expenditure adjustments.
To ensure new codes are set up in accordance with the agreed coding structure.
To carry out control account reconciliations
To prepare monthly analyses of expenditure.

To maintain the ledger to ensure that recurrent budget changes have been recorded for inclusion in the following years budget.
To identify budgetary pressures within allocated budgets in current and future financial years and report these to the Finance Manager.
Annual Accounts Completion


To identify additional debtors/creditors, prepare accruals for inclusion in the Final Accounts and provide supporting detailed working papers.
To provide information for the completion of notes to the accounts.

Demonstrate an understanding of the Trusts Standing Orders, Standing Financial Instructions and Scheme of Delegates.

Demonstrable experience in research administration or governance

Be highly proficient in Microsoft Office and a strong grasp of financial administration concepts
Knowledge and experience of Research Governance and GCP

Proficient in IT systems, databases, and office packages
Good report writing and presentation skills
Liverpool Heart and Chest Hospital
Liverpool Heart and Chest Hospital NHS Foundation Trust

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