Junior Estates

3 weeks ago

Liverpool, United Kingdom The Walton Centre NHS Foundation Trust Full time

Job summary

The trainee Estates and Facilities officer will collaborate with the Estates Manager to ensure timely delivery of estates & facilities related activities. This role involves providing local support for operational services, focusing on monitoring statutory compliance, ensuring safe work practices, and facilitating minor capital and revenue projects. The officer will also assist in managing contractors engaged in estates and facilities related tasks.

The successful candidate will ensure statutory compliance throughout the Trust, implementing and monitoring safe work practices for all estates and facilities contractors, coordinating with subcontractors and in-house staff to ensure timely completion of planned and reactive activities, and communicating estates and facilities related activities to Trust colleagues.

Additionally, they will inspect planned and reactive maintenance works to uphold quality standards and compliance.

Main duties of the job

The main duties involve technical support as well as managerial and contractors support. The job description should be used to evidence the full extend of the duties and responsibilities of the post holder.

About us

The Walton CentreNHS Foundation Trust is the only NHS trust to hold dual accreditation for theInvestors in People we invest in people and we invest in wellbeingstandards and has been awarded Gold status for both. TheWalton Centre is a leader in the treatment and care of neurology andneurosurgery, placing the patient and their family at the heart of everythingwe do. As the only specialist hospital trust in the UK dedicated to providingcomprehensive neurology, neurosurgery, spinal and pain management services weare proud to be rated as an Outstanding Trust by the Care Quality Commission(CQC), and champion change throughout the field of neuroscience. Originallyformed in 1992, the Trust received Foundation Trust status in 2009.

Witharound 1,450 staff, The Walton Centre treats more than 127,000 outpatients and18,000 inpatients each year. We have leading specialists and incrediblydedicated staff delivering excellent clinical outcomes for brain, spinal andneurological care nationally and internationally. Teams across our site inFazakerley, Liverpool, offer a world-class service in diagnosing and treatinginjuries and illnesses affecting the brain, spine and peripheral nerves andmuscles, and in supporting people suffering from a wide range of long-termneurological conditions.

Job description

Job responsibilities

The trainee Estates and Facilities officer will collaborate with the Estates Manager at The Walton Centre NHS Foundation Trust to ensure timely delivery of estates-related activities. This role involves providing local support for operational services, focusing on monitoring statutory compliance, ensuring safe work practices, and facilitating minor capital and revenue projects. The officer will also assist in managing contractors engaged in estates and facilities related tasks.

Key responsibilities include:

Acting as a local point of contact for estates operational services

Overseeing statutory compliance and safe work practices.

Supporting the Estates Manager in day-to-day operations.

Developing scope of works for estates related projects.

Liaising with sub-contractors to ensure the successful delivery of estates projects.

The postholder will communicate progress to colleagues across the Trust to minimise impact on clinical and operational functions and promptly reporting any delays or issues with project delivery.

Additionally, the role requires flexibility in adapting to changing circumstances and pressures to effectively serve the Trust outside of the postholders primary discipline.

Other duties include ensuring statutory compliance throughout the Trust's estate, implementing, and monitoring safe work practices for all estates contractors, coordinating with subcontractors and in-house staff to ensure timely completion of planned and reactive activities, and communicating estates and facilities related activities to Trust colleagues. The officer will also inspect planned and reactive maintenance works to uphold quality standards and compliance.

The postholder will be able communicate effectively, both written and verbal, and have strong organisational skills, manage a diverse workload, and show proven capability to work alone or as part of a team.

Main Duties and Responsibilities

Technical

Support the delivery of estates and facilities related services to ensure compliance with all relevant standards, for both guidance and legislation as well as all Trust policies and procedures.

Provide technical assistance and guidance during planning and implementing projects.

Liaise with expert advisors, including, but not limited too, water safety, HVAC, fire alarm and waste, to ensure all works are co-ordinated and integrated into existing systems.

Ensure that industry standards are met for all related project works.

To undertake any necessary training to ensure and improve capability whilst supporting the Trusts Authorised Persons roles.

Participate in all Trust minor and major projects.

To undertake audits and feasibility studies

Assist in the development of full estates and facilities asset register and its integration into future CAFM system.

To update records drawings and databases, as required.

Management and Contractor Management

Assist in the development of, and participate in, an in-house on-call rota that will provide a single point of contact for all out of hour Estates and Facilities emergencies, as required.

Management of the Trust estates and facilities sub-contractors, offering advice, guidance, and support, as required.

Management of any delegated budgetary control associated with revenue and capital expenditure.

Assist with the renewal/replacement, procurement, and management of any estates and facilities related service contracts.

Ensure any reporting is delivered in a timely manner.

Ensure all necessary inductions, competencies, and safe systems of work are in place for sub-contractors.

Participate in the recruitment process for ny new estates and facilities roles.

To ensure there is a robust process in place for contractors on site, both during their works and prior to their arrival. Assisting in the management of in-house maintenance staff. Offer advice and development for in-house maintenance staff, including apprentices.

Service Delivery

To ensure any related projects are completed to the highest standards and meet all compliance requirements. To ensure regular attendance at, and reporting to, Trust committees and groups, as required, in order to update on related activity.

Risk

Reviewing risk assessments and method statements for on-site contractor activities as well as undertaking and issuing contractor inductions and permit to work, respectively.

Establish a procedure for conducting regular health and safety audits to uphold high standards of health and safety compliance among contractors at all times. To be able to work to, and create, Trust risk assessments, as necessary. To ensure COSHH risk assessments are reviewed and updated, where required.

CPD

Attendance at training courses for progression, updates, and refreshers in the pursuit of Continual Professional Development.

Have the ability to understand the requirements for healthcare estates and facilities including a working knowledge of all associated standards.

Have a good understanding of the workings of other trades in relation to others.

General Duties

To undertake any other reasonable tasks and duties, as required by the job. To have a flexible approach to work activities to enable their completion outside of normal working hours.

Any other duties within the Estates and Facilities function, which may be required by the Trust, within the scope of the individuals competence or as laid down in agreements between the Department of Health and any Trade Union, as appropriate.

Person Specification

SKills & Attributes

Essential

Persuades staff to co-operate with maintenance staff, securing and implementing operational procedures. Explains technical issues to non-technical staff. Good inter-personal and communications skills Excellent written and verbal assurance reporting skills Ability to use a high level of judgemental skill in order to maintain a professional service. Ability to be innovative, creative and resourceful in practice. Interpretation of technical information and appropriate fault diagnosis. Ability to manipulate fine tools and equipment. Implement policies for maintenance services. Stock management with E&F environment.

Experience

Essential

Understanding of estates and facilities functions within a healthcare environment. Evidence of completing estates related projects within a healthcare environment. Knowledge of risk management including reviewing contractor risk assessment and method statements. Proven record of project delivery within a healthcare environment Understanding of confidentiality and Information Governance Knowledge of health and safety practice relevant to healthcare estates and facilities industry, including COSHH Computer literate and fluent with all Microsoft Outlook, Word and Excel Possession of good judgemental and analytical skills Experience of reviewing and updating Trust policy and procedure documentation, including safe systems of work Ability to read and understand design plans and schematics.

Desirable

Competent person status for various estates related functions, Water, electrical, ventilation, medical gases, etc Conversant with the requirement and use of all relevant HTM, HBN and National standards of Healthcare Cleanliness 2021 Knowledge of computer aided design systems Autocad.

Qualifications

Essential

Knowledge of a full range of trade procedures acquired through a 4 year accredited training course, level 3 vocational qualification or equivalent plus relevant or equivalent experience. Evidence of continued professional development.

Desirable

Recognised Health and safety qualification Project management qualification Membership of a relevant professional body Educated to degree level in a related discipline or equivalent qualification and experience

Other

Essential

Climbing and lifting equipment, as required. Occasional contact with dust, sewage and other fumes. Confident communicator, capable of liaising at a technical level with external consultants and non-technical internal clients/customers Able to lead by providing a good example and practice. Flexible work ethos and prepared to participate in manager on call scheme. To have a professional approach in discharging duties To present a smart and tidy appearance To be sensitive to patient dignity and privacy. To possess an ability to prioritise tasks. To be able to accommodate frequent interruptions/disruption and recover concentration. To possess the willingness to develop additional skills to assist the Trust. To work within the ethos encompassing the Walton Way values, Dignity, Pride, Caring, Openness and Respect To be a diligent and conscientious member of the existing E&F team

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