Finance & Admin Assistant (Permanent)

1 week ago


Hertsmere Hertfordshire, United Kingdom hirestaff Full time

Our client is based in Hertfordshire and is recruiting for an exciting new role as a Finance and operations assistant.

Social media

* Manage and oversee the care home's social media presence.

* Create engaging content that reflects the quality of care and community life at our partner’s Care Home

* Monitor and respond to online feedback and inquiries in a timely and professional manner.

HR

* Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.

* Complete audits on HR files - ensuring all files have relevant documents.

* Generate contracts for new starters.

* Process changes of T&Cs for existing employees e.g.: change of hours

* Ensure all contracts are signed and upload to Care Cloud

* Assist with recruitment where required.

* Ensure company is compliant with their Sponsorship Licence duties.

Payroll

* Produce weekly hours report by department.

* Check payslips.

Residents

* Data collection for month end billing. This needs to be done in week three of the month.

* Ensure resident contracts with the local authorities & third parties are accurate with correct details and fees, are signed and that all information is correct.

Admin

* Support Care Home in their day to day needs and operation.

* General office administration.

* Support the Directors of the company in the efficient running of the business.

Purchasing

* Review all purchasing agreements and ensure pricing agreed is charged on invoices.

* Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses

* Build relationships with suppliers old and new for purchasing.

Estates

* Ensure all service agreements are in place.

* Ensure all service certificates are in date and stored in the correct folder.

* Obtain three quotes for items that need purchasing/ replacing from any service inspections.

Finance

* Enter all purchase invoices into Sage.

* Ensure pricing charged on invoices is as per agreed pricing with suppliers.

* Ensure purchase orders are in place and appropriate authorisation has been sought.

* Chase credits due.

* Ensure no duplications of invoices.

* Regularly login to online supplier portals to download invoices.

* Responsible for communicating to Finance Director of when payments are due



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