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Business Administrator
1 month ago
Summary: The Business Administrator role at 5ab Care entails diverse responsibilities across finance, home support, administration, business operations, and personal assistance. Key Responsibilities: Business & Office Administration Responsibilities:
- Manage company insurances including home insurance’s
- Manage the company car fleet including insurance’s, RAM tracking (camera and tracking installations), sourcing new cars, tracking and arranging MOT’s, services
- Organise, track and manage yearly home checks e.g. emergency lighting, health and safety, legionella tests
- Manage the office phone, directing to the appropriate person or taking messages as required
- Organising meetings and sending out calendar invites to the appropriate people
- Responsible for head office – such as stationary orders, cleaning, changing bin, emptying shredder
- Managing petty cash
- Setting up and arranging bank transfers
- Company card limits
- Setting up new recruits on DEXT (receipt scanning application)
- Bank reconciliation
- Paying for homes gas and electricity bills
- To support the homes on a day to day basis with incoming queries via email and phone
- Managing the 5ab Care Info inbox responding to all queries, responding in a timely manner and ensuring a clear inbox
- Project Managing the new home set up to Ofsted requirements, this will include but is not limited to; setting up utilities, maintenance, decorating the home, arranging cars, Ofsted requirement checks and tracking these through a project management tool
- Manage the two company director's schedule’s as required, including arranging meetings, appointments, and travel logistics
- Screen phone calls, and other communications for the Directors
- Prepare agendas, reports, presentations, and other documents for meetings
- Take meeting minutes and follow up on action items
- Conduct research and compile information on various topics as requested by the Directors
- Coordinate and facilitate communication between the Director and internal or external stakeholders
- Handle confidential and sensitive information with discretion
- Assist with personal tasks or errands for the director as needed
- Anticipate the director's needs and proactively address them
- Serve as a liaison between the Director’s and other departments or employees
- Maintain organisation and efficiency in the director's office and workflow
- Previous experience in a similar administrative or finance role, preferably within a care or a healthcare setting
- Familiarity with regulatory requirements for care homes, such as those set by Ofsted or a willingness to learn
- Experience in project management, particularly in setting up new facilities or managing property-related tasks
- Knowledge of health and safety regulations and procedures, particularly in managing office and property maintenance
- Familiarity with office management tools and systems for organising meetings, tracking tasks, and managing communications
- Experience providing personal assistance or executive support to senior management or company directors
- Flexibility to adapt to changing priorities and deadlines in a fast-paced environment
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