Weekend Sales Administrator

6 days ago

Clare Suffolk, United Kingdom Dromoland Castle Hotel Full time

Dromoland Castle, one of Irelands most prestigious 5
Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.
* Hotels is currently recruiting for the position of Wedding Sales Co-Ordinator.
The role of Wedding Sales Co-Ordinator will be a combination of administration and operations.
The ideal candidate must be reliable, organised, meticulous in your planning, and have the ability to deliver a seamless and memorable experience.
Overview of Role: Meet with couples to discuss their vision, preferences, budget, and specific needs for their wedding day.
Provide detailed information about the hotel's wedding packages, facilities, and services.
Assist couples in customising their wedding plans, including menu selection, room layout, décor, and accommodation.
Manage and coordinate the booking of hotel event spaces, such as banquet / ballroom and gardens.
Ensure all spaces are set up according to the agreed specifications, including decorations, lighting, and audio-visual equipment.
Coordinate with in-house departments (culinary, accommodation, banquet staff, etc.) and external vendors (florists, photographers, entertainers) to ensure seamless service delivery.
Act as the primary point of contact for all vendors, ensuring timely arrivals, setups, and adherence to hotel policies.
Oversee all aspects of the wedding day, including setup, guest arrivals, ceremony, and reception.
Ensure the timeline is followed meticulously, coordinating with all relevant staff and vendors.
Assist the wedding party, family members, and guests with any special requests or needs throughout the day.
Handle any last-minute changes or unforeseen issues with professionalism and efficiency.
Promote the hotels wedding and event services to prospective clients through marketing initiatives, wedding fairs, and tours.
Maintain relationships with previous clients to encourage referrals and repeat business.
Collaborate with the sales and marketing team to create promotional materials and packages.
The Ideal Candidate: Minimum of 2 years experience in a similar role within a 4
* or 5
* environment.
Relevant 3rd Level Qualification.
Excellent computer skills are required and in-depth knowledge of the internal operations of a hotel is an advantage.
Must be available to work weekends when required.
Ensure the highest standards are maintained throughout the Wedding, Sales & Marketing Department.
Meet annual Wedding & Events targets.
Responding to all enquiries, scheduling viewing appointments & tracking enquiries.
Assisting with room reservations for weddings.
Preparing and updating menus, floor plans and table plans for all Weddings & Events.
Monitoring all details on function sheets are accurate.
To be pro-active and use your initiative in generating sales.
Excellent benefits package with the role including but not limited to: Discounts on hotel accommodation, food, and beverage.
Shared Staff Accommodation.
Meals are provided whilst on duty.
Free on-site parking.
Discounted leisure centre membership and leisure estate activities.
Paid Breaks.
Sunday Premiums.
Pension.
Free Gym & Leisure Centre membership.
Recommend A Friend Scheme Sick Pay Scheme Training & Development Programmes Dromoland Castle Hotel is certified as aGreat Place To Work Candidates without the relevant work permit/visa to live & work in Ireland permanently will not be considered.
Skills: Wedding Sales CoOrdinator

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