Producing and Programming Assistant

1 month ago

United Kingdom Guru Systems Full time

Job Description

We have an amazing opportunity for an enthusiastic individual to join our team at Royal & Derngate as a Producing and Programming Assistant.

In this role, you will work collaboratively with different teams within the organisation to ensure smooth planning, scheduling, communication, and other administrative duties. Furthermore, the Producing and Programming Assistant will carry out research tasks concerning artists and existing and new work to support future programming decisions.

We are looking for a highly organised individual with excellent attention to detail and time management skills. If you are a confident communicator and skilled administrator who is passionate about the arts, we would love to hear from you

Job Purpose
  • To support the work of the Producing and Programming teams, providing general administrative and planning support.
  • To work closely with the Artistic Director and Senior Producer in the planning and administration of the produced programme.
  • To provide administrative support to the Senior Programmer in co-ordinating the Royal & Derngate’s presented and film programme
Key Duties & Responsibilities
  • Maintain the administration of the department across Artifax and internal IT systems, supporting the preparation of contracts, schedules and other performance-related paperwork.
  • Be the first point of contact for the Artistic Director and Producing and Programming team in general.
  • Maintain the Artistic Director’s diary, arranging appointments and replying to correspondence where necessary.
  • Ensure regular, timely and comprehensive information is distributed to the appropriate teams.
  • Undertake research tasks for the teams around artists and existing and new work, as directed, to support future programming decision-making.
  • Prepare and minute internal meetings for the department where required, including Arts Team, Programming and Programming Information Group.
  • Plan and implement access and assisted live and film performances across the programme in liaison with marketing and operations.
  • Update and maintain databases and records and gather all relevant data to feed into reporting for Trustees and funders.
  • Collate management and board reports.
  • Maintain good relationships internally within the venue and externally with promoters, artists, suppliers and other partners involved in the department.
  • Support the Senior Producer in preparing press nights, including maintaining lists, distributing invites and allocating tickets.
  • Take account of any production expenses and forward to the Finance team.
  • Generate contact sheets, maintain the digs list and cultivate relationships with local hotels and accommodation for actors and creatives.
  • Liaise with Arts and Marketing regarding brochure and website copy for the produced and presented programme.
  • Work closely with the Creative Engagement Administrator around the administration of Creative Engagement productions to ensure joined-up communication across the teams.

    For the full job description, please see our website.
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