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Experienced Property Legal Assistant

1 month ago

Oxford Oxfordshire, United Kingdom Hedges Law Full time

Main Purpose of the Role

The primary role of the Legal Assistant is to provide direct support to Property team members to enable them to operate as a team at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The property Legal Assistant is expected to use a high degree of self-management and initiative. Previous experience of residential property work is desirable. 

Essential Characteristics

  • Excellent attention to detail
  • Excellent organisational and time management
  • Great team working and desire to help colleagues
  • Strong written and verbal communication skills and willingness to communicate with clients and other professionals such as mortgage advisors and estate agents
  • Love using technology to do more with less
  • Able to set own goals
  • Desire for continual personal and professional growth
  • Passion for delivering high quality results 
  • Commitment to customer service

Key Tasks

These will include but are not limited to:

  1. Providing quotes and estimates to prospective clients
  2. Onboarding and Offboarding clients including: file opening, anti money laundering procedures, file maintenance and file closure and archiving
  3. Supporting the fee earners and managing client relationships, capturing and maintaining accurate data and providing regular communications in order to surprise and delight clients
  4. Preparing and manage correspondence, documents and associate filing
  5. Preparing the full range of legal forms such SDLT forms and Land Registry applications
  6. Making appointments, arrange meetings and maintain an up-to-date diary for his/her team members
  7. Preparing completion statements and dealing with accounts transfers and payments
  8. Dealing with completion formalities after exchange of contracts
  9. Providing support to all team members as required
  10. Undertaking any specific training when required to do so
  11. Ensuring client data integrity and confidentiality
  12. Preparing client invoices and financial statements
  13. Completing forms for accounts transactions including CHAPS payments and preparation of bills
  14. Conducting face to face meetings as necessary
  15. Performing legal functions under direction and supervision of a qualified Fee Earner

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their age, sex (gender), marital status, religion or belief, race (including colour, nationality, ethnic or national origins), sexual orientation, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity. Hedges Law is a trading name of Hedges Law Limited. 

Hedges Law is a trading name of Hedges Law Limited.