Executive Assistant

4 weeks ago

London, United Kingdom Pension Corporation Full time

Direct message the job poster from Pension Insurance Corporation plc

This role is primarily focused on providing support to the Chief Risk Officer and their direct reports. This includes being the secretary for the Management Risk Committee and the Model and Assumption Committee and supporting across other departments as and when required.

The Executive Assistant is a key member of the risk function and provides administrative support to the area.

Our Company values are expected to be reflected in the delivery and performance of every role.

Key responsibilities

1. Executive Assistant to the CRO

  • Co-ordinate, manage and prioritise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
  • Liaise directly with other Execs and NED's on behalf of the Chief Risk Officer
  • Make travel arrangements, manage conference attendance

2. Coordinate and manage Risk Committee meetings

  • Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
  • Attend Management Risk Committee meetings and take good quality minutes.
  • Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.

3. Executive Assistant to the Risk senior managers and wider Risk team

  • Scheduling internal and external meetings
  • Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator on behalf of the Regulatory affairs team
  • Prepare and reconcile staff expenses
  • Organise all the department's procurement, order processing, approval mechanisms and supplier management.
  • Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
  • Organising team building events and socials.
  • Work with and support the wider Executive Assistant group
  • Assist with adhoc task as and when required.

This role is primarily focused on providing support to the Chief Risk Officer and their direct reports. This includes being the secretary for the Management Risk Committee and the Model and Assumption Committee and supporting across other departments as and when required.

The Executive Assistant is a key member of the risk function and provides administrative support to the area.

Our Company values are expected to be reflected in the delivery and performance of every role.

Key responsibilities

1. Executive Assistant to the CRO

  • Co-ordinate, manage and prioritise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
  • Liaise directly with other Execs and NED's on behalf of the Chief Risk Officer
  • Make travel arrangements, manage conference attendance

2. Coordinate and manage Risk Committee meetings

  • Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
  • Attend Management Risk Committee meetings and take good quality minutes.
  • Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.

3. Executive Assistant to the Risk senior managers and wider Risk team

  • Scheduling internal and external meetings
  • Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator on behalf of the Regulatory affairs team
  • Prepare and reconcile staff expenses
  • Organise all the department's procurement, order processing, approval mechanisms and supplier management.
  • Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
  • Organising team building events and socials.
  • Work with and support the wider Executive Assistant group
  • Assist with adhoc task as and when required.
Requirements

Knowledge

  • Strategic and commercial knowledge ideally within the Financial Service industry (desirable).

Skills

  • Strong organisational skills
  • Strong communication skills (written and oral)
  • Ability to organise work to meet deadlines
  • Excellent time management skills
  • Analytical skills
  • Microsoft Word, PowerPoint and Excel

Experience

  • Relevant secretarial qualification
  • Experience in supporting senior management/ ideally board level.
  • Experience of working in an industry where integrity and discretion are vital.

Benefits

  • 28 days' annual leave plus bank holidays
  • Pension
  • Insurance for Travel, Private Medical, Critical Illness, Life Assurance and Income Protection
  • Save As You Earn (SAYE)

And more

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Contract
Job function
  • Job function Administrative

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