Executive Assistant to Head of Projects

3 days ago

Preston Lancashire, United Kingdom FI Real Estate Management Ltd Full time

Job Description: Here at FI Real Estate Management we are looking for an experienced Executive Assistant to provide high-level administrative support to the Head of Projects enabling them to focus on strategic decision making and leadership, to ensure set business objectives and goals are achieved. The successful candidate will act as first point of contact for Head of Projects and liaise with other departments as required to facilitate the completion of administrative tasks and duties. The role is based in the office on a Monday to Friday basis and our working hours are 9:00am to 5:30pm. Key Duties and Responsibilities Diary Management – schedule meetings, manage diaries, organise travel allowing for focus time and rest breaks Liaise with other departments, filter telephone calls, respond to emails and prioritise urgent tasks Prepare documentation including reports, presentations, meeting agendas and minutes Assist with special project work and help co-ordinate task completion to ensure deadlines achieved Follow up on completion of instructions given by Head of Projects Carry out any other duties reasonably requested by the Head of Projects. The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation. Competencies A high level of confidentiality A pro-active self-starter who can take ownership and accountability. A strong understanding of IT systems and Microsoft office applications in particular Outlook Ability to work autonomously in a fast-paced environment Confident and approachable Exceptional interpersonal skills Good administrative skills Highly organised The ability to multi-task and prioritise to meet deadlines. Written and verbal communication skills Company Benefits Market competitive salary Monday to Friday, no weekends 25 days holidays, plus bank holidays Company Pension Company sick pay Company events Free on site parking Modern offices with good links to the motorway This position offers an engaging work environment where organisational excellence is valued highly. The successful candidate will be integral to maintaining operational efficiency while supporting senior management with professionalism and discretion at all times. If you feel that the role is a good fit for you and aligns with your career aspirations then click 'Apply' and send us your up to date CV.

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