Billing Specialist

4 weeks ago

Tunbridge Wells Kent, United Kingdom Proclinical Staffing Full time

Job Description

Job Title: Billing & Finance Analyst

Department: Finance Team

Duration: Permanent

Hours: 37.5 hours per week. Hybrid working.

Reports to: Senior Finance Manager Hobson Prior and EU

ROLE AND RESPONSIBILITY

This is an exciting opportunity to join the Finance Team of the Proclinical Group. Reporting to Senior Finance Manager for Hobson Prior and Proclinical EU, this post has the responsibility to process the billing and month end responsibilities for Hobson Prior, Proclinical Germany, Switzerland, Belgium, and DRA Europe.

This is a hands-on role which requires attention to detail. With the ability work closely with the International Finance teams and other stakeholders in order to meet the month end deadlines.

Duties & Responsibilities

· Helping with Proclinical GmbH (German entity) payroll – Following up on missing timesheets, processing timesheets, sales and cost calculations based on hours submitted.

· Updating Contractors Master with new starters, finishers, and other changes.

· Processing Client billing for Hobson Prior, Proclinical GmbH & DRA Europe.

  • Raising and issuing invoices and credit notes in line with the monthly reporting cycle
  • Ensuring clients' billing accounts are set up accurately in line with the terms signed in a clear and professional format.
  • Liaise closely with the recruitment team and managers on difficult accounts to ensure issues are resolved promptly and amicably.
  • Ensure purchase orders are chased and escalate where necessary.
  • Raising, processing, and reconciling sales invoices including self-bill invoices.
  • Managing sales ledger and revenue analysis in local and foreign currency

· Follow up on MSP Fees in Switzerland and ensure they are processed and paid.

· Managing the Accounts inboxes for Hobson Prior, Switzerland, Germany, Belgium, and DRA Europe. Ensuring e-mails are responded to promptly.

· Process Payroll payment uploads on HSBC.

· Working with the AP team to ensure invoices and expenses are paid on time.

· Carrying out other adhoc month end tasks

PERSON SPECIFICATION

Essential skills, knowledge & qualifications:

· Proven experience of at least 2-3 years in a similar capacity.

· Experience in dealing with portal based self-billing clients.

· Excellent knowledge of MS Office. Proficient in Excel, notably VLOOKUP and Pivot tables

· Ability to priorities and work independently to tight month end deadlines.

· Experience dealing with foreign currency transactions and bank accounts.

· Have excellent communication skills both verbal and written.

· Ability to demonstrate problem solving skills and initiative within the scope of the role.

· Attention to detail is critical.

· Team player

Desirable skills, knowledge & qualifications

· Microsoft Great Plains.

· Knowledge of RSM InTime’s pay and bill system.

· Experience within the recruitment sector and an understanding of timesheet-based billing.

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