Work Based Learning Administrator

1 month ago

Belfast, United Kingdom VANRATH Full time

Vanrath are delighted to be supporting the recruitment of a Work Based Learning Administrator for a large public sector company within the Ballymena area on a temp to perm basis.

What’s in it for you?

  • Full time hours, Mon – Fri
  • 23 days AL, additional 7 days after 5 years
  • Opportunity for Hybrid working after probation period
  • On site parking

About your next employer
The Work Based Learning administrator will be responsible for all record keeping and administrative tasks to support the financial claims for Work based learning programmes such as ApprenticeshipsNI, Higher Level Apprenticeships, Advanced Technical and Traineeships. This will ensure successful support for all Work Based Learners from recruitment to completion of their programme.

What you’ll do

  • Responsible for the management of Training Administrators.
  • To maintain and update the TAMS systems necessary to manage the complete WBL provision across all programmes under the current DfE contractual arrangements.
  • Utilise the capability of the TAMS and other College management information systems in order to track performance, highlight concerns and ensure appropriate action is implemented.
  • To ensure college database systems are matched to programme funding codes and numbers on programmes reconcile.
  • To prepare and maintain a HLA database of employers and participants.
  • To prepare and disseminate HLA Tripartite Agreements, Personal Training Plans and Work Review & Monitoring Forms.
  • To manage the collection of completed, signed Tripartite Agreements within the timeframe to ensure compliance with the HLA Operational Requirements.
  • To input data onto the College MIS systems including EBS and Agresso accurately and in a timely manner.
  • To assist in preparations for external and internal HLA Compliance Audits ensuring all necessary compliance documentation and data is available in the appropriate format.
  • Ensure all DfE occupancy tables are completed and reconciled.
  • Ensure that all sections of all DfE Apprenticeship documentation has been accurately completed and updated onto TAMS and College systems This may include, but not exclusively maintain and update Traineeship bank details, allowances, codes, travel expenses, placement details, start, end dates, weekly timesheets, records of achievements, monthly reviews, leaver notification and follow up destination, change of occupational area, progression.
  • Maintain records of sickness, absences, suspensions, and dismissal ensuring all required information has been collated and updated.
  • Ensure College MIS systems including TAMS are accurately maintained and reconciled for statistical reconciliation.
  • Ensure all records are fully compliant with correct programme requirements example correct framework, targeted Essential skills.
  • To liaise with Curriculum Area Managers, Course Tutors/Training Support Officers to ensure requirements of the full framework and ORF are recorded within the tracking system.
  • Process records of achievement including milestone documentation in line with DfE monthly claim processes.
  • Ensure CITB Progress reports are completed accurately and processed timeously.

Record Keeping

  • Maintain accurate and accessible programme documentation in line with all programme requirements.
  • Process all the necessary documentation for learners appropriate to relevant DfE Training Programmes including, but not exclusively, Personal Training Plans, Delivery agreements, Insurance, Equal Opportunities, H&S, Induction, and review/ progress.
  • Process archiving of all required documentation in line with Contract requirements including off site storage.
  • Ensure PTP and review progress is completed and inputted onto TAMS in line with programme requirements, ensuring all are signed and dated from relevant stakeholders.
  • To collect, coordinate, analyse and disseminate information and produce reports in support of both Quality and Compliance Internal and External processes

About you

Essential:

  • A level 4 or equivalent qualification in a relevant discipline and at least 2 years’ relevant employment experience in the last 5 years. OR 4 years’ relevant employment experience within the past 5 years.
  • GCSE English Language and Math’s at grade C or above, or equivalent qualification.
  • A high level of competence in the use of IT packages, in particular the Microsoft Office Suite

To apply today contact Leanne Garrett in the strictest confidence.

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