Apprentice HR Administrator

Job Description

Job Title: HR Apprentice

Location: Hybrid, Sandwich, Kent (Infrequent travel to other sites or meetings may be required)

Hours: 37.5 hours per week, Monday to Friday (Over the course of the apprenticeship, allocated time away from day-to-day role will be given to work on Apprenticeship studies. Approximately 80% of the time will be spent learning on the job)

Benefits:

• 25 days annual leave
• 8 statutory holidays
• Birthday off in Addition

Join us in the exciting journey of starting a career in HR within a thriving industry. Our HR Team plays a crucial role in attracting and retaining top talent, supporting our organisational goals through leadership, culture development, talent management, and HR support. At Cyberfort, we offer ample opportunities for growth within a supportive and empowering environment. We value every contribution and strive to create a workplace where everyone can excel and feel at home.

About the Role:

As an HR Apprentice, you will work closely with our experienced HR team to support various aspects of human resources management. You will assist in recruitment processes, employee onboarding and offboarding, payroll administration, HR database maintenance, and other general HR duties and projects. This role offers a unique opportunity to develop essential HR skills in a supportive and growing environment.

Why Join Us?

• Hands-On Experience: Get ready to roll up your sleeves and dive into the heart of the company operations. As HR Apprentice, you'll work side-by-side the HR Business Partner, Head of HR and Talent Acquisition Lead, gaining invaluable real-world experience from day one.
• Structured Training: Our apprenticeship program will equip you with the knowledge, skills, and confidence needed to excel in your role. From recruitment to employee relations to compliance, we've got you covered.
• Career Growth: At Cyberfort, we believe in nurturing talent and fostering growth. As you progress through your apprenticeship, you'll have access to opportunities for advancement and development, paving the way for a rewarding and fulfilling career in HR.
• Innovative Environment: Join a team of forward-thinkers, innovators, and problem-solvers who are passionate about driving change and making an impact. At Cyberfort, creativity is encouraged, ideas are celebrated, and collaboration is key.
• Culture of Excellence: At Cyberfort, you'll be welcomed into a supportive and inclusive culture where your contributions are valued, and your success is celebrated.

Who We're Looking For?

• Passionate Learners: Are you hungry for knowledge and eager to learn? We're looking for individuals who are curious, proactive, and committed to continuous improvement.
• Excellent Communicators: From writing clear and concise emails to building rapport with colleagues, strong communication skills are essential.
• Team Players: Collaboration is at the heart of everything we do. We're seeking team players who thrive in a collaborative environment and are always willing to lend a helping hand.
• Tech-Savvy Individuals: Proficiency in Microsoft Office applications is a must.
• Adaptable and Resilient: In the fast-paced world of HR, adaptability is key. We're looking for individuals who can thrive in a dynamic and ever-changing environment, finding solutions to challenges.
• Minimum of 5 GCSEs at grade 4-9 (A-C) or above (or equivalent), including Maths and English.

About Us:

Cyberfort is a community of over 150 dedicated individuals committed to making the world safer, one business at a time. As a cyber solutions provider, we work with a diverse range of clients, including governmental departments and private sector organisations. We're focused on continuous growth and innovation, investing in technology and cyber capabilities to deliver standout solutions to our customers. Our goal is to be the go-to partner for all cyber needs, driving excellence and innovation in the industry.

Ready to Take the Next Step?

If you're ready to kickstart your career in HR with our company, we want to hear from you To apply, please HIT the APPLY button submitting your CV and a cover letter explaining a little more about you, your skills and why you're interested in a career with Cyberfort.

Find your place at the Cyberfort - We are a diverse and inclusive workplace that promotes a sense of belonging allowing all of our people to bring their whole selves to work every day.

We are a Disability Confident Employer.

Job Description & Specification

We are seeking a proactive and enthusiastic individual to join our team as an HR Apprentice. This role offers a unique opportunity to gain hands-on experience in various aspects of human resources management while studying towards a nationally recognised qualification. The successful candidate will work closely with our experienced HR team, supporting recruitment, employee onboarding, payroll administration, HR database management, and other general HR duties.

General HR duties:

• Assist employees with enquiries and requests around our systems, processes, and policies.
• Support in managing and processing key stages of the candidate/employee lifecycle, ensuring smooth transitions and processes are followed.
• On boarding & New Starters:
• Send new starter documents, including offer letters and contracts, to candidates, and follow up as needed.
• Maintain regular communication with new hires, ensuring completion of required clearances and accurate input of data into systems.
• Coordinate individual and group induction schedules to facilitate smooth onboarding experiences.
• Leavers Management:
• Review contracts for notice periods and obligations, coordinating with the departing employee and their manager to establish departure details.
• Prepare necessary documentation for departing employees and ensure proper notification across internal systems.
• Provide accurate data and backups to the payroll department to meet monthly deadlines.
• Collaborate with IT to facilitate smooth transitions and notify them of any changes.
• Maintain the HR database, ensuring accurate and up-to-date records for current employees and organisational changes.
• Support the HR team in ad hoc projects and tasks, contributing to the department's overall objectives and initiatives.
• Assist the HR Business Partner during benefit enrolment periods and renewals, ensuring employees receive necessary information and support.
• Provide effective and accurate administrative support for HR-related interactions and changes, including producing promotion, transfer, pay increase, and employment change letters.
• Assist the HR team in managing employee relations matters, including minute taking.
• Manage electronic personnel files, ensuring compliance with Data Protection and GDPR regulations and maintaining confidentiality and accuracy.

Training and Development:

Throughout the apprenticeship, the successful candidate will undergo a structured apprenticeship program designed to develop the necessary knowledge, skills, and behaviours for the role. This will include completing a series of modules and assessments, culminating in an independent End Point Assessment. Approximately 80% of the apprentice's time will be dedicated to on-the-job learning, ensuring practical application of newly acquired skills.

Required Skills and Qualifications:

• Minimum of 5 GCSEs at grade 4-9 (A-C) or above (or equivalent), including Maths and English.
• Strong communication skills, both written and verbal.
• Willingness to learn and absorb new skills and ways of working.
• Excellent organisational and time management abilities.
• Proficiency in Microsoft Office applications.
• Enthusiasm for learning and developing new skills.
• Ability to work collaboratively in a team environment.
• Adaptability to change, growth and development.