Accountancy Officer

4 weeks ago

Fleetwood Lancashire, United Kingdom Health Jobs UK Full time
Accountancy Officer / Assistant Financial Analyst

Detailed job description and main responsibilities
Job purpose

The post holder will work within the Pensions Finance Reporting, Assurance & Reconciliation Team providing key financial support in delivering the objectives of the team and ensuring robust financial reporting and reconciliation processes are developed and maintained. This will require data input and transfer, data interrogation and analysis, reconciliation of contribution and member data, collation of financial information from a range of systems and production of reports. The post holder will be required to deliver high quality customer service, including communicating effectively with customers and stakeholders.

In this role, you are accountable for:

1. Assisting the Team Manager in delivering the objectives of the team with a range of reporting, assurance and data reconciliation
requirements to facilitate all aspects of Pensions Finance requirements.
2. Undertaking the annual certification process for Independent Provider (IP) organisations and reconciling cash receipts to member records
also preparing each employer, where applicable, for further assurance and validations as required by DHSC by the Team Manager.
3. Complete daily cash flow reconciliations and deliver monthly forecasts and variance reports required by the HMT Exchequer Team for the
Pension Scheme and for the Injury Benefit Scheme (on behalf of DHSC). This includes monitoring cash balances of the scheme bank
accounts to ensure sufficient funding is available, reviewing a range of financial and customer information to provide insight into any trends
impacting the cash flows.
4. Completing all reconciliations and returns required for the Scheme to HMRC including Quarterly Tax Returns, Scheme Pays, Annual Event
Report and all retrospective adjustments. Effective controls should be maintained and reviewed regularly to ensure there is no loss to the
Scheme due to late or inaccurate submissions.
5. Undertaking the annual certification process for New Fair Deal (NFD) organisations and reconciling cash receipts to member records.
6. Liaising with Pensions Scheme Access Team regarding queries on the assurance processes for NFD and IP organisations, and also
escalating non-complaint organisations to Pension Stakeholder Engagement Team.
7. Delivering continuous improvement to the business processes by utilising financial and IT skills from the reporting capabilities and
functionality of Integra, Compendia and Oracle Business Intelligence, thus contributing to service improvement through networking and
building effective working relationships with customers, both internal and external.
8. Undertaking a range of financial assurance checks including but not limited to member level analysis of contribution rates and payments,
anomalies output by the member to cash financial reconciliation processes.
9. Performing initial validations and analysis of the results of the annual Scheme Valuation, including validation of member samples for audit
purposes, for review by the Scheme Accountant/Financial Analyst.
10. Developing all processes and maintaining all data and management information required for Independent Provider (IP) and New Fair Deal
(NFD) employers, determining the optimum system solution based on the regulatory requirements.
11. Analyse and reconcile statements, supporting documents and cash received from employers for the Annual Contribution exercise and
resolve employer queries.
12. Assisting in the collation of relevant source data to ensure accurate forecasts can be established for monthly reporting.
13. Contributing to the design and creation of Management and Financial Information processes, utilising specific Scheme and wider Regulation
knowledge and requirements, taking into account legislation changes to the scheme Regulations to ensure documents are relevant and fit for
purpose.
14. Undertaking regular validation checks of reports and management Information to ensure quality, integrity and accuracy and
undertakes data archive and cleansing role to ensure data quality, consistency and accuracy.
15. Working with a minimal amount of supervision, working autonomously to manage own work and make decisions in own work area.
16. Supporting the testing of software upgrades and systems changes pertaining to the direct use and requirements of the pensions finance
team, in particular the development of Oracle Business Intelligence for the purpose of member to cash reconciliation and valuation.
17. Effectively communicating with internal and external customers resolving technical and escalated queries by telephone, e-mail and
correspondence (customers being scheme members, NHS Employers and other external agencies).
18. Maintaining an awareness of the NHS pension scheme and associated regulations, including forthcoming events and changes.
19. Demonstrating a commitment to develop flexible matrix working such that the broad base of skills and experience of all staff are utilised to
maximum benefit for the individual, team and organisation.
20. Identifying personal training needs and works with Reporting Manager to establish personal objectives. This will contribute to own appraisal.
21. Undertaking other such duties as may be required commensurate with grade, training and experience. Also on occasion participates in
organisation wide work groups appropriate to the post holders expertise and experience.

Person specification

Qualities, Knowledge and Skills
Essential criteria
  • Understanding/practical application of financial data analysis
  • Advance system skills EXCEL / ACCESS
  • IT & Reporting skills
  • Excellent communication skills
  • Organisation / working to deadlines
  • Ability to prioritise work with min supervision/ team work
  • Enthusiasm to learn & develop / self motivated
Desirable criteria
  • Knowledge of Compendia
  • Aware of Pension Scheme Regs & accounting requirements
  • Knowledge of Integra, Access Dimensions, Crystal reports, Oracle, BI
Experience
Essential criteria
  • Complex calculation's and reconciliations (2)
Desirable criteria
  • Experience in a relevant financial position
  • Developing databases, queries, reports, reconciliation processes, procedure notes
  • Experience in managing client relationships
Qualifications
Essential criteria
  • 5 GCSE's or equivalent including Maths and English
  • Studying towards AAT qualification
Desirable criteria
  • A level standard or equivalent
  • AAT Qualified or studying towards an accountancy qualification
Core Capability's
Essential criteria
  • Confident and clearly presents messages in all communications
  • Spots warning signs of things going wrong and escalates when required
  • Positively handles the dynamics within their team, peers and colleagues
  • Stands by and promotes own and teams actions/decisions where needed
  • Uses evidence to assess the benefits and risks of options when making decisions
Desirable criteria
  • Actively looks to broaden understanding for self & others beyond business area
  • Good understanding of areas strategy and how it contributes to organisation.
Employer certification / accreditation badges
Documents to download
  • AFC 4 Financial Reporting ( PDF , 134.8 KB )
  • Guide to Completing your application form ( PDF , 117.8 KB )
  • HR - Benefits Infographic ( PDF , 520.6 KB )
  • About Us ( PDF , 123.8 KB )
  • Our Values ( PDF , 429.3 KB )
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