Admin, Planning
2 months ago
Workshop Administrator
Applicants must be flexible to work in Avonmouth and Gloucester depot.
Monday - Friday 8am -4pm
Ideally, we’re looking for a confident and practical assistant with experience in an administration assistant role, who can absorb data from multiple sources. As the Workshop Administrator, you will work closely with the Fleet Administrator and Workshop Coordinator to assist with the general administration of the workshop and vehicles. Full training will be provided, however experience in a similar role will be beneficial.
Scan , upload all paperwork to Share point, File originals in relevant files in filling cabinets.
~ Update the Outstanding inspection/Mot and HET checks Teams sheets.
~ Update the Digital maintenance planner, inc Mot, Road tax, Tacho, Loler, F Gas and fridge expiry dates and Tank Calibrations..
~ Book in F Gas , Loler + Mots, Chase vehicles, trailers to ensure they have been caught..
~ Plan + Book Mot tests, flat across the weeks and months.
~ Liaise with Co-ordinator of ordering parts and stock checks, coding correctly and raising P/O’s.
~ Liaise with transport department to ensure asset requirements for the business are fulfilled.
~ Be aware of and ensure that all legal obligations are met and maintained including Health & Safety and environmental.
~ Ensure all Hire vehicles with R+M are serviced/Mot’d and with the correct service provider and chase all external work for completion and collection.
~ Ensure contractors sign in and Permits raised etc.
~ Ensure all waste is on file including fridge gas usage.
Excellent attention to detail and first-rate organisation skills, including the ability to plan and prioritise a busy/changing workload in a fast-paced office setting.
A practical ability to understand information and good IT/PC literacy, especially in relation to MS Office, Excel and Outlook
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