Facilities Administrator
2 weeks ago
Job Title:
Facilities Coordinator
Contract:
3 months (possible extension)
Location:
Balloch, G83 area - Based onsite
Salary:
£27,060
We are currently seeking a dynamic and proactive Facilities Coordinator to join our client's team in Balloch. As a Facilities Coordinator, you will play a pivotal role in managing various aspects of their facilities and fleet operations to ensure the smooth functioning of their organization.
Key Duties:
Manage the day-to-day fleet requirements for the Park Authority Road Transport Fleet, including legal/statutory requirements, vehicle maintenance, servicing, booking systems, and allocations.
Lead the Facilities Team in utilizing the Estates Management System, ensuring compliance with agreed processes and providing support to team members.
Oversee day-to-day facilities operations at Carrochan, including monitoring the Building Management System, waste management, and building opening/closing.
Jointly responsible for managing property security arrangements, including building access and CCTV management.
Ensure statutory compliance and planned maintenance tasks for all Park Authority buildings, collaborating with the Maintenance Officer.
Assist with minor building repairs and manage maintenance contractors when required.
Carry out administrative Facilities processes using digital tools and assist team members as needed.
Participate in an out-of-hours On-Call rota to provide emergency services, including on-site attendance when necessary.
Provide ad-hoc cover for Park Authority Store services during staff absence.
Undertake any other duties as required, including cross-functional work and team collaboration.
Essential Skills/Qualifications:
Experience in fleet vehicle management and facilities management.
Knowledge of developing policies and processes to improve facilities management services.
Experience in a fast-paced workplace environment, handling complaints, and using digital maintenance systems.
Strong customer focus and excellent communication skills.
Proficiency in computer systems and numerical literacy.
Ability to adapt to changing priorities, organize workload, and build relationships internally and with suppliers.
Knowledge of Health & Safety and environmental requirements.
Full UK driving license or access to a driver if unable to drive.
Flexible approach to working hours, including evenings and weekends as required.
If you possess the above qualifications and skills and are ready to take on this challenging yet rewarding role, we encourage you to apply
TPBN1_UKTJ
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