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Administrator / Fleet Administrator

2 months ago

Manchester, United Kingdom dnata Catering UK Full time

Overview of the Company dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

The key purpose of this role is to assist with the organisation of dnata Catering UKs fast paced fleet department you will be responsible for providing first class administrative support to the Fleet Department ensuring compliance.

This is a fixed term contract for 12 months.

Internal: All service delivery teams, units and company car drivers
Suppliers, Insurance and Regulatory bodies

Responsible for all Central Fleet administration e.g. booking arrangements, maintenance management and information processing
Undertake the administration of the driver Certificate of Professional Competence ensuring the database is updated with training documentation
Administration of all company transport activity including maintenance, accident, fines and fleet management of company vehicles
Maintaining the Jamma Key 2 database
Monitor cost and provide administration of budget management escalating to Fleet Manager as appropriate
Use SAP to raise orders and process invoices for cars, accidents and fuel receipting where necessary
Responsible for the maintenance of the Master Insurance Database for all vehicles including daily hire
Complete HMRC paperwork for issuing to the Fleet Manager
Provide continuous support for all units across the UK promptly responding to queries across all business unit’s
Administer the AA drive Tech for employee’s providing help as necessary
Undertake ad-hoc administrative duties within the Fleet Department contributing to the smooth running of the Fleet operation

experience of Microsoft Access, Excel, Office, Word and Outlook
Possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily
Telephone experience
The Role of Fleet Administrator is accountable for inputting and updating Fleet records in line with the defined parameters. A transactional role focused on data inputting and accuracy of information with direction and guidance easily accessible via the Fleet Manager. Will be required to interact with the team, colleagues from other sites and process areas and contractors.