HR & Admin Assistant
2 weeks ago
Overview
This is an administrative role and provides an excellent opportunity to gain experience in Admin and HR processes in a growing Software company. The successful candidate should be very organised, dynamic, with an eye for detail, show initiative, willingness to learn and flexibility.
HR Admin Responsibilities
- Recruitment process – prepare job offer letters and contracts
- Process new starters and leavers through the HR portal – BambooHR
- Carry out new starter Inductions and Exit interviews
- Oversee the annual leave process
- Oversee staff attendance recording in particular ensuring sickness absences are recorded accurately
- Carry out DBS checks and update information on the HR portal
- Maintain and update information on the HR portal at all times
- Collate and pass on the relevant documents for new starters for payroll purposes
- Oversee and manage Employee Experience monitoring process
- Coordinate HR related activities
- Hotel and travel bookings when required
- Dealing with day-to-day queries/departmental issues.
- Update and implementation of procedures, staff handbooks and contract updates.
- Help organise Bromcom Social Club and Festive Company activities
- Provide Ad hoc HR support to Head of HR and Admin
General Administrative Responsibilities
- Be the go to person for admin related issues or queries
- As parts of ISO Certification provide support to ensure processes are kept updated, implemented and adhered to.
- Prepare Operations Reports
- Company car fleet administration
- Administrative work relating to company and car insurances
- Health and Safety – Provide support with fire drills, fire extinguisher and alarm maintenance and responsibility for staff accident book and first aid kit.
- Reception –Provide cover for the receptionist
- Answer all front door calls
- Make refreshments for visitors in the absence of receptionist
- Checking and ordering sundries, stationery, water supplies, etc.
- Facilities – be the go-to person when facility issues arise, find a solution to the problem and help when things may need to be moved around or changed.
- Any other Ad hoc admin duties
Special Projects
- Ad hoc project work as and when required or requested by Managing Director or Admin and HR Manager
Expected qualifications and skills:
- Degree qualified
- IT literate and proficient in use of Office products
- Good verbal and written communication skills
- Flexible, enthusiastic and self-learner
- Keen interest in recruitment and HR
- Able prioritise workload
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