HR Operations Officer

2 weeks ago

City of London Greater London, United Kingdom Kirkland & Ellis Full time

POSITION OVERVIEW

The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

This position supports the efforts of the Firm’s Human Resources (HR) department, working with the HR Operations team to provide a seamless HR Operations service.

JOB RESPONSIBILITIES

HR Systems

• Primary responsibilities are related to accurate and timely data entry into PeopleSoft for new hires, personal changes such as name, phone, address, email, citizenship, visa, education, languages, office/cube updates, teleworker agreements, etc for the London, Paris and Brussels office.
• Support the HR Operations team in maintaining / auditing the PeopleSoft database for the London, Paris and Brussels office.
• Provide support and guidance to London, Paris and Brussels staff in the use of PeopleSoft, including training new joiners.
• Ensure any technical issues with the system are promptly raised.
• Support the HR Operations team in testing bug/issue fixes, system enhancements and developments to PeopleSoft.
• Provide ad hoc reports to Directors/Managers as and when required.
• Work with the US and International offices on the transfer and secondment process.
• Provide HR Operations back up for relevant team members in all critical PeopleSoft functions including timecard review.
• Run queries out of PeopleSoft to support requests for data.
• Respond to employee queries using standard email response templates and monitor London HR Operations inbox.

Payroll

• Responsible for input in PeopleSoft the monthly changes to payroll data for the London office.
• Provide support for the preparation and validation of the monthly payroll information for the London office.
• Responsible for running the Deduction Calculation (ded calc) process in PeopleSoft.
• Responsible for running the monthly timesheet reconciliation process.
• Responsible for running the monthly Associate Vacation reconciliation process.

General

• Responsible for monitoring, categorising and replying to emails sent to the London HR Operations mailbox and escalating where necessary.
• Provide the HR Operations team with general administration on projects and other duties as needed.
• Assist the HR Operations team with preparing and reviewing process documentation across the function.
• Screen telephone calls and record messages for the HR Operations team.
• Schedule meetings, manage diaries and take accurate meeting notes as requested.
• Liaising with other departments within the London, International and US offices.

QUALIFICATIONS

Education, Work Experience, Skills

• Previous experience of working with HR systems is essential.
• Experience of PeopleSoft in a functional capacity is desirable.
• Highly effective writing and communications skills, and the ability to communicate credibly and diplomatically with all levels.
• Excellent time management and organisational skills, and the ability to simultaneously manage multiple highly detailed projects.
• Interpersonal skills necessary in order to communicate with a diverse group of Attorneys, staff and clients and provide information with ordinary courtesy and tact while safeguarding confidentiality.
• Excellent attention to detail and follow-through skills.
• High comfort level with stressful job requirements. Ability to maintain professionalism under pressure.
• Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters.
• Ability to solve problems on an immediate basis and work using initiative.
• Ability to perform technical numeric calculations and demonstrate a good understanding of figures.
• Ability to demonstrate a flexible and hands-on attitude.
• Ability to multi-task, remain focused in a demanding environment and work well under pressure.
• Ability to remain customer focused.
• Ability to work well within a team.
• This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities duties and skills required for this job classification.

Technologies/Software

• Experience of MS Office with advanced Excel skills.

  • HR Officer

    1 month ago

    London, United Kingdom Page Personnel HR Full time

    A great opportunity for a HR Officer to join a luxury retail organisation. This role offers hybrid working. **Client Details** Luxury retailer with offices based in West London. **Description** The successful HR Officer will be responsible for: - Being the first point of contact for all HR enquiries - Advising on employee relations matters including...

  • HR Officer

    4 weeks ago

    London, United Kingdom HR Recruit Full time

    HR Recruit is currently seeking an experienced HR Officer for a mainly remote role. Our client is a financial services organisation and the role will report into the HR Manager. You will need to be able to travel into London (Bank or Oxford St) once every 2 weeks. The purpose of the role is to be the first point of call for HR & payroll queries. **Role...

  • HR Officer

    1 week ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group.The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties.This role will report into the HR ManagerThis is based in Southwest London Key Responsibilities:Assisting...

  • HR Officer

    3 weeks ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group.The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties.This role will report into the HR ManagerThis is based in Southwest London Key Responsibilities:Assisting...

  • HR Operations Manager

    2 weeks ago

    City of London, Greater London, United Kingdom Michael Page (UK) Full time

    About Our Client Our client is a leading player in the financial services industry, boasting a robust workforce and a reputable standing within the market. With a substantial global footprint, they have a significant presence in London where this role is based. (5 days per week office requirement) Job Description Lead and manage all HR operations...

  • HR Officer

    2 weeks ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group. The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties. This role will report into the HR Manager This is based in Southwest London Key Responsibilities: ...

  • HR Officer

    3 days ago

    City of London, Greater London, United Kingdom Office Angels Full time

    HR Officer/Payroll Location: SE1 London Salary: up to £31,000 Hours: 35 Hours per week, 9-5:00pm. Benefits: Hybrid working 25 working days plus public and bank holidays (increasing to 29 days after two years' service) Professional development opportunities This growing charity, is seeking a talented HR Officer to join their team based in SE1...

  • Senior Manager HR Operations

    2 weeks ago

    City of London, Greater London, United Kingdom Michael Page (UK) Full time

    Our client is a leading player in the financial services industry, boasting a robust workforce and a reputable standing within the market. 5 days per week office requirement) Lead and manage all HR operations within the HR Operations department, including a team of 5. Ensure efficient utilisation and continuous improvement of HR systems, especially...

  • School HR Officer

    4 weeks ago

    London, United Kingdom Page Personnel HR Full time

    A new and exciting opportunity for a School HR Officer to join a group based in Central London. This is to start asap and for 3-6 months initially, and could be extended / made permanent further down the line. **Client Details** A reputable school group based in Central London. A fantastic team to work with; will be full time working on site with...

  • HR Officer

    1 month ago

    City of London, Greater London, United Kingdom Page Personnel Sales Full time

    About Our Client Our client is a reputable establishment in the Financial Services industry with a significant presence in London. The company prides itself on its commitment to employee development and fostering a supportive work environment. Job Description The key responsibilities of HR Officer are: Provide administrative support to the HR team ...

  • HR & Recruitment Officer

    1 month ago

    London, United Kingdom Page Personnel HR Full time

    A new opportunity for a HR & Recruitment Officer to start at a college group as soon as possible. This is a temporary opportunity and based onsite. **Client Details** A fast-paced education group based in London. **Description** The successful HR & Recruitment Officer will be responsible for: - First point of contact for all HR enquiries - Supporting...

  • HR Officer

    5 days ago

    City of London, United Kingdom Office Angels Full time

    HR OfficerLocation: SE1 LondonSalary: up to £31,000 Hours: 35 Hours per week, 9-5:00pm.Benefits:· Hybrid working· 25 working days plus public and bank holidays (increasing to 29 days after two years' service)· Professional development opportunitiesThis growing charity, is seeking a talented HR Officer to join their team based in SE1 London.As a HR...

  • Senior HR Operations

    1 month ago

    City of London, Greater London, United Kingdom Oakleaf Partnership Full time

    A market leading trading marketplace currently seek an experienced Senior HR Operations Analyst on an initial 9 month basis. In this role, you’ll be an integral part of the global HR Operations team, providing operational support throughout the employee lifecycle from onboarding to offboarding. The business require someone who values delivering...

  • HR Operations Assistant

    2 weeks ago

    City of London, Greater London, United Kingdom Ryder Reid Full time

    Our client, a top US law firm is looking for a HR Operations Assistant to join them on a permanent basis. This is an exciting opportunity for a candidate who is looking to develop and grow their career within HR. This role will be working closely alongside the HR Operations Manager and Senior HR Coordinator, EMEA in running a smooth HR function in London,...

  • HR Officer/Senior Officer

    1 month ago

    City of London, Greater London, United Kingdom Page Personnel Sales Full time

    Our client is a reputable establishment in the Financial Services industry with a significant presence in London. The company prides itself on its commitment to employee development and fostering a supportive work environment. The key responsibilities of HR Officer are: Provide administrative support to the HR team Assist with recruitment, on...

  • HR Officer/Senior Officer

    3 days ago

    City of London, Greater London, United Kingdom Office Angels Full time

    HR Officer/Payroll Location: SE1 London Salary: up to £31,000 Hours: 35 Hours per week, 9-5:00pm. Benefits: ~ Hybrid working ~25 working days plus public and bank holidays (increasing to 29 days after two years' service) ~ Professional development opportunities This growing charity, is seeking a talented HR Officer to join their team based in...

  • HR Officer

    3 days ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group.The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties.This role will report into the HR ManagerThis is based in Southwest LondonKey Responsibilities: Assisting...

  • HR Officer

    3 weeks ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group. The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties. This role will report into the HR Manager This is based in Southwest London Key...

  • HR Officer

    7 days ago

    London, United Kingdom Portfolio HR & Reward Full time

    A fantastic opportunity has arisen working for a well-renowned hotel group. The hotel is looking for an HR Officer to assist with generalist HR duties. Duties include providing assistance throughout the employee lifecycle, among many other admin HR duties. This role will report into the HR Manager This is based in Southwest London Key...

  • HR Operations Administrator

    4 weeks ago

    London, United Kingdom Page Personnel HR Full time

    A new and exciting opportunity for an experienced HR Administrator to join a research institute in London. This is a 6 month temporary opportunity initially. **Client Details** A fast-paced and reputable education based research institute. The offices are located in Central London and they offer hybrid working. **Description** The successful HR...