Event Executive

4 weeks ago

London, United Kingdom ESP Recruitment London Full time

A well-known not for profit organisation in London are now looking for an Events Exec to join them on a permanent basis. Reporting to the Senior Event Executive, the role will provide event

co-ordination and delivery across a portfolio of in-person and online events.


This is an excellent opportunity for an events executive to engage with numerous stakeholders in an exciting and busy events department.


This role encompasses end-to-end management of a variety of events including conferences, seminars, workshops, webinars and dinners. Portfolio will consist of approx. 50 events annually.


Main Responsibilities:


Organising and delivering a wide programme of commercial and strategic events for members and guests in accordance with budget and event objectives.


Logistical delivery of events – this includes use of the virtual events platform (Zoom), venue sourcing (live events only), speaker liaison, virtual and on-site delivery, pre-event planning/administration including speaker & delegate onboarding and performing first class event execution.


Co-ordinating the delegate booking process, including building and maintaining webpages, liaison with relevant internal departments to optimise the delegate booking experience.


Working alongside commercial partnerships team for the commercial event activity ensuring sponsorship deliverables are managed.


Working with the various marketing teams on promotional material for each activity, with the ability to identify cross promotional opportunities for the organisation’s products and services.


Preparing information for event budgeting and reporting purposes.


Working with internal stakeholders and clients to research and identify potential speakers/topics for event programmes.


Candidate Profile:


  • The ability to multi-task, excellent attention to detail and excellent organisational and administrative skills
  • Previous experience of running corporate events both face-to-face and online
  • Previous experience of virtual event delivery (via zoom) or other virtual platform
  • Excellent communication (written and oral) and customer service/relationship skills
  • High standard of presentation and attention to detail is essential
  • Good IT skills, including Word, Excel, PowerPoint, Teams and Zoom would be ideal, although training can be given
  • Ability to multi-task and work under pressure within tight deadlines
  • Should be organised, professional and methodical
  • Previous experience of drafting conference programmes
  • Desirable - previous experience of professional membership associations

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