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Human Resources Operations Specialist

2 months ago

Cannock, United Kingdom Apex Systems Full time

Apex systems is seeking a HR Operations Specialist for our Cannock office located in Staffordshire. The HR Operations Specialist will provide support both internal and external to our UK and European entities. The ideal candidate will have HR Admin experience. Advantageous to the business would be a second European written and spoken language.



Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.

Our Business

Based in the UK, with offices globally USA, Canada, Mexico, India, Europe-Italy, Spain, France, Ireland, Netherlands, and the UK.

Our Core purpose is to experience the rush of connecting people with opportunity and customers with their most precious resource.


What are we looking for?

Passion for HR, eye to detail with the ability to work with multiple stakeholders across the business.

Strong communication skills and someone who is prepared to support their peers.

You must be easy-going, confident, and thirsty to learn. Personality is key to this role


What is Apex offering?


  • Full time, office hours, 37.5 hours per week Monday to Friday (Office based in Cannock Staffordshire)
  • 25 days holiday plus bank holidays
  • Employer Pension Contribution
  • Perks
  • Bonus scheme
  • Employee discounts
  • Employee mentoring programme
  • Free parking
  • Gym membership
  • Health & wellbeing programme
  • Life insurance
  • Private medical insurance
  • Referral programme
  • Sick pay
  • Occassional European travelling



More about the HR Operations Specialist job role:


This role is as an HR Operations Specialist working within a dedicated team environment in offices located in Cannock Staffordshire. The successful candidate will ideally need to have previous HR Administration and Customer Service experience to assist in the following areas:


Key tasks:

  • Supporting administrative duties within the department
  • Welcoming and greeting clients and customers.
  • Processing leavers and references
  • Data Entry, using a variety of systems.
  • Check and process DHL requirements.
  • Scan and file update appropriate spreadsheets and distribute where necessary.
  • Raise repair requests for outstanding requirement for our office.
  • Produce and distribute weekly reports and monthly reports for Human Resources.
  • Update and distribute weekly reports to all relevant stake holders.
  • Liaise with suppliers and be the main contact.
  • Provide reception cover and allocation of meeting rooms where required.
  • Assist with customer care follow ups.
  • Purchasing office requirements,
  • Dispatch of IT products
  • Coordination of Marketing events
  • Coordination of Marketing products and dispatch
  • Coordination of health & wellbeing events, European wide attend meetings on behalf of European HR.
  • Event organization
  • HR data entry
  • Become the main contact for our office location.
  • Gift order and distribution.
  • Ad hoc requirements for the Management team
  • Office rep and all mandatory legal requirements
  • Meeting co-ordination
  • Managing of contracts, new starter packs, and employee IDs, including coordinating system data entries
  • In due course contractual requirement for all locations
  • Provide advice, guidance, and support to managers in the effective use of all HR policies and procedures.
  • Adhering to and working in accordance with HR processes, ensuring accuracy, meeting deadlines.
  • Any other HR or office duties as required.


Person Specification:

  • Minimum 1 year experience in a similar role
  • Already certified or in the process of working towards a CIPD qualification
  • Full driving licence and passport – This position may come with some European travel.
  • Excellent written and verbal communication skills
  • Use of Microsoft 365 (specifically Outlook, Excel & Word)
  • Strong PowerPoint skills
  • Excellent communication skills
  • Team Player
  • A second European written and spoken language would be great to have
  • Self-motivated & enthusiastic
  • Organised
  • Proactive
  • Can work well within a team and be able to work independently.
  • Have some experience dealing with customers internal and external either face-to-face or over the phone/email.
  • Trustworthy and can maintain confidential information (GDPR)
  • Skilled multitasker who never misses deadlines
  • Knowledge and understanding of applicable UK regulatory requirements.
  • Proficient with Microsoft Office
  • Proactive and able to think on own initiative.


Working hours - Monday – Friday: 9:00 – 17:30, (1-hour for lunch)


This is a great opportunity within a well-established and sought-after international company.