Operations Assistant

4 weeks ago

London, United Kingdom OpticoreIT Full time

OpticoreIT is a specialist IT services consultancy offering a variety of Network Solutions to our client base varying from Large Enterprises to FTSE 100 spanning multiple verticals including Finance, Media, Telecommunications and much more.


If you are interested in applying for this job, please make sure you meet the following requirements as listed below.

We are currently seeking an Operations Assistant, to join our Operations Team. This is a hybrid position, but you'll be required to attend the office 1-2 days a week, based out of HQ in the City of London area.

This opportunity has come from internal growth within Opticore, and you’ll support the Operations and Sales functions internally at Opticore.

What you’ll be doing:

  • Managing team mailboxes, responding to requests accordingly and escalating as appropriate
  • Assisting with the New Joiner onboarding and Leaver offboarding processes
  • Organising and managing internal and external events (eg Company Christmas/Summer parties)
  • Engaging with our HQ teams and assisting as required (finance, resourcing, delivery, sales)
  • Assisting the generation of Client and Supplier quotes and orders, and escalation of queries
  • Assisting with the creation and tracking of projects within the ERP system and Client reporting and management of project trackers
  • Assisting the team creating Internal sales reports including analytics
  • Assisting the HR team in creating employee letters and communications
  • Managing the onboarding of Clients and Suppliers
  • Overseeing the running of the office and being on hand to deal with requests
  • Managing and creating internal ‘social media’ communications

What you’ll bring:

  • Proven experience, ideally 1-2 years in an Operations, Sales Support or Business administration role
  • High proficiency in Microsoft office – particularly excel and word
  • Excellent communication (both verbally and writing) and interpersonal skills
  • Strong organisational skills and the ability to prioritise and manage multiple tasks simultaneously in a fast-paced environment
  • Excellent time management skills and the ability to take the initiative solving problems quickly and logically
  • Ability to work independently and proactively and with others to accomplish objectives
  • Tact and diplomacy to deal with confidential matters
  • Participate in continuously improving Operational process, be an innovator and find ways to reduce manual tasks
  • A can-do attitude with an eagerness to make impact and learn whilst thriving in a challenging and fast paced environment

What you’ll gain:

  • Pension contributions
  • Private healthcare
  • Private dental
  • Company Bonus Scheme
  • Enhanced maternity and paternity pay
  • Workplace nursery scheme, tech scheme, EV scheme, Cycle to work scheme
  • Regular Team and Company Socials
  • Employee Assistance Program

If you think you could be the next member of the Opticore team, get your CV over to join.us@opticoreit.com for immediate consideration quoting REF: RO489

Diversity:

OpticoreIT embraces diversity and is committed to equal opportunities. We are actively recruiting for a diverse and inclusive workforce so we want to do everything we can to support your application.

We want you to feel safe and empowered to let us know if you require any adjustments to your application or interview process so, please speak to our recruitment team.

  • Housekeeping Assistant

    3 weeks ago

    London, United Kingdom Housekeeping Assistant Full time

    Our multi-award-winning organisation is looking to recruit a Housekeeping Assistant to join our Hospitality team. This role may include some weekend working.The role of Housekeeping Assistant will involve the delivery of Hospitality Services within our Campus, Care Homes, and Community Centres to excellent standards.This post is for 20 hours per week...

  • Housekeeping Assistant

    2 weeks ago

    London, United Kingdom Housekeeping Assistant Full time

    Our multi-award-winning organisation is looking to recruit a Housekeeping Assistant to join our Hospitality team. This role may include some weekend working.The role of Housekeeping Assistant will involve the delivery of Hospitality Services within our Campus, Care Homes, and Community Centres to excellent standards.This post is for 20 hours per week...

  • Housekeeping Assistant

    1 day ago

    London, United Kingdom Housekeeping Assistant Full time

    Our multi-award-winning organisation is looking to recruit a Housekeeping Assistant to join our Hospitality team. This role may include some weekend working.The role of Housekeeping Assistant will involve the delivery of Hospitality Services within our Campus, Care Homes, and Community Centres to excellent standards.This post is for 20 hours per week...

  • Relief Housekeeping Assistant

    1 week ago

    London, United Kingdom Relief Housekeeping Assistant Full time

    Our multi-award-winning organisation is looking to recruit a Housekeeping Assistant to join our Hospitality team. This role may include some weekend working.The role of Housekeeping Assistant will involve the delivery of Hospitality Services within our Campus, Care Homes, and Community Centres to excellent standards.This post is for bank staff to cover...

  • IT Assistant

    2 weeks ago

    London, United Kingdom Pho - Operations Full time

    IT Assistant Join the Phomily! **About the of Assistant role**: We are looking for an IT Assistant to join our Head Office team! This a fantastic role with lots of room for development within the business. The IT Assistant is required to support & maintain computer networks and communications systems throughout our sites, navigating though IT queries and...

  • Research Assistant

    1 week ago

    London, United Kingdom Motability Operations Full time

    **About The Role**: Motability Operations are currently recruiting for a Research Executive to join our team in London on a full-time, permanent basis. As a Research Assistant, you will contribute to and support the delivery of our consumer research strategy. This role will enable the team to deliver a regular stream of high-quality customer research that...

  • Finance Assistant

    1 month ago

    London, United Kingdom First Tram Operations Full time

    **Who are we?** Tram Operations Limited (TOL) is a FirstGroup subsidiary that is proud to operate the London Trams service for Transport for London (TfL). The tram service with its 39 tramstops provides inter-urban, cross-borough services, in Southwest London, for customers travelling between Wimbledon and New Addington or Beckenham Junction and Elmers End...

  • Operations Lead

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. We are a powerhouse of opinion polls and initiatives, delving deep into the heart of electoral patterns and voting behavior. At Top-Op, we don't just collect facts - we analyze, interpret, and connect them to bigger...

  • Operations Lead

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. We are a powerhouse of opinion polls and initiatives, delving deep into the heart of electoral patterns and voting behavior. At Top-Op, we don't just collect facts - we analyze, interpret, and connect them to bigger...

  • Operations Lead

    5 days ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. We are a powerhouse of opinion polls and initiatives, delving deep into the heart of electoral patterns and voting behavior. At Top-Op, we don't just collect facts - we analyze, interpret, and connect them to bigger...

  • Lead Management Operations Administrator

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. Allocate and manage resources, including personnel and technology, for campaign operations, optimizing resource deployment for maximum impact and cost-efficiency. Assist in managing and optimizing the campaign budget,...

  • Lead Management Operations Administrator

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. Allocate and manage resources, including personnel and technology, for campaign operations, optimizing resource deployment for maximum impact and cost-efficiency. Assist in managing and optimizing the campaign budget,...

  • Lead Management Operations Administrator

    5 days ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    Top-Analytica is a leading research and opinion poll institute dedicated to sparking critical conversations about democracy in action. Allocate and manage resources, including personnel and technology, for campaign operations, optimizing resource deployment for maximum impact and cost-efficiency. Assist in managing and optimizing the campaign budget,...

  • Senior Operations Manager

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    R-35382 Who Are We? Taking care of our customers, our communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine...

  • Senior Operations Manager

    7 days ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    R-35382 Who Are We? Taking care of our customers, our communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine...

  • Senior Operations Manager

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    R-35382 Who Are We? Taking care of our customers, our communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine...

  • Project Assistant

    2 months ago

    London, United Kingdom Petersham Nurseries - Operations Full time

    **Project Assistant & PA** Looking for a new challenge? As Petersham Nurseries continues to grow we are expanding our team and looking for an Executive Administrator with a twist! This role will provide direct administrative and project coordination across our hospitality and lifestyle brand. This new position is an exciting opportunity to take on a...

  • Chief Operations and Performance Officer

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time €60,000

    London/Hybrid Permanent Full time or part time/flexible options with 1-2 days a week in the office in London (Vauxhall) Excellent benefits including 26 days annual leave plus bank holiday and office closure between Christmas and New Year, enhanced family leave policies, employer pension contribution, Employee Assistance Programme Charity People are...

  • Chief Operations and Performance Officer

    1 week ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time €60,000

    London/Hybrid Permanent Full time or part time/flexible options with 1-2 days a week in the office in London (Vauxhall) Excellent benefits including 26 days annual leave plus bank holiday and office closure between Christmas and New Year, enhanced family leave policies, employer pension contribution, Employee Assistance Programme Charity People are...

  • Chief Operations and Performance Officer

    7 days ago

    London, United Kingdom EcoPlanet Green Operations GmbH Full time

    London/Hybrid Permanent Full time or part time/flexible options with 1-2 days a week in the office in London (Vauxhall) Excellent benefits including 26 days annual leave plus bank holiday and office closure between Christmas and New Year, enhanced family leave policies, employer pension contribution, Employee Assistance Programme Charity People are proud...