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IT Purchasing and Vendor Management Assistant

3 months ago

Andover, United Kingdom Stannah Full time
IT Purchasing and Vendor Management Assistant
Job Andover
Join the Stannah Team

Stannah is experiencing an exciting period of growth and digital transformation. The IT department is key to supporting this, therefore it is a great time to join a dynamic team in a newly created role as the IT Purchasing and Vendor Management Assistant.

The new role of IT Purchasing and Vendor Management Assistant will have a variety of responsibilities. These will include the processing and tracking the purchase of goods and services on behalf of the IT department, coordinating with the Finance department and external suppliers. You will also be involved in managing our IT vendors, for service, support, and licensing agreements. Other aspects of the role will include contract negotiation, under guidance, maintaining accurate databases and records, as well as producing reports. Please refer to the job description for the full details of this exciting new job.

This is a hybrid job, ideally working from our Andover Head Office 1 or 2 days a week, although there is some flexibility.

To be successful in the IT Purchasing and Vendor Management Assistant job, you will be a self-motivated team player who is a confident communicator. Previous procurement experience, particularly raising purchase orders, is essential. Experience within IT purchasing, and vendor management, is desirable.

We are looking for individuals who are keen to join a developing team, bringing a wealth of experience, with the opportunity for career development and personal growth.

Job Responsibilities
● Obtain initial quotes from vendors for hardware, software, and licenses.
● Raise and manage IT purchase orders, ensuring accuracy, compliance, and timely fulfillment.
● Maintain and update databases with vendor information, purchase orders, and contracts.
● Resolve invoice discrepancies
● Maintain vendor relationships, coordinating and documenting regular reviews.
● Negotiate contracts under managers guidance, focusing on cost reduction and quality assurance.
● Provide service reporting on licenses, contracts, and renewals.
● Monitor software license compliance and identify cost-saving opportunities.
● Maintain hardware and software asset management databases with accurate data entry.
● Update hardware and software catalogs.
● Organize documentation and liaise with Project Managers to meet deadlines and manage access permissions.

Job Requirements:
● Previous procurement experience or knowledge of purchasing processes
● Proficient in Microsoft 365 (Excel, Outlook, Word, PowerPoint)
● Ability to manage relationships with external vendors or third parties
● Experience of Hardware and Software Asset Management processes (desirable)
● Ability to analyze and interpret data, draw conclusions and make reasoned recommendations
● Experience of working within the ITIL framework (desirable)
● IT Asset Disposal process (desirable)
● Methodical approach, attention to detail and accuracy of recording information

If have previously worked in a Purchasing Assistant job, Purchasing Coordinator job or Purchasing Administrator within a procurement team and are looking to focus on IT purchasing and vendor management, please click the apply now button to submit your application.

Company Information:

Stannah is a family-owned manufacturing and engineering company. Our products move people and goods in and around homes and buildings. We make life easier for people. We do this by improving access for greater convenience and independence.

Joseph Stannah founded the business in 1867. A lot has happened since then and today Stannah is a global business. The family is in their fifth generation and plays a hands-on role in running the business. Most people know us for our stairlifts. Our range of products includes lifts, escalators, and homelifts. We also provide maintenance and repair services.

Stannah Group is an equal opportunities employer. We welcome and encourage applications from candidates of all backgrounds, identities, and abilities. We are a Disability Confident Committed Employer. We treat all our job applicants fairly and with respect.

Our employees are the heart of our business. We take great care to create a working environment where everyone feels valued. Join our team and be a part of our diverse and inclusive community

Benefits Include:
● Market Aligned Salary, paid on a monthly basis
● Profit Share Bonus Scheme, paid to all employees every quarter. Based on Group Company profits
● 25 days holiday, plus bank holidays
● Holiday scheme to buy extra days’ annual leave
● Pension Scheme. Matched contributionsalary sacrifice
● SimplyHealth Cash Plan. Allows you to claim towards health costs. For example, dental, optical, physiotherapy, chiropody treatments and more
● Life Assurance Scheme
● Long Service award scheme, with holiday benefit
● Company Benefits Discount Rewards Scheme. Includes shop discounts, hotel discounts, days out, and more
● Employee Assistance Programme. A workplace initiative to support and enhance well-being
● Enhanced maternity and paternity provision
● Free parking

We reserve the right to close this vacancy early if we receive high numbers of applications for the role.

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