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Proposal Coordinator

4 months ago

London, United Kingdom Workplace Futures Group Full time

WFG, through its subsidiary companies, aims to provide a comprehensive basket of products and services for the creation and maintenance of high-performance workplaces in the UK and internationally.



A variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.

WFG is comprised of four subsidiary companies:

  • Ambit: Leading fit-out and refurbishment specialists
  • Modus: Cutting-edge design, technology & workplace innovation
  • Platfform: The leading furniture consultants in London
  • Two: Designing amazing workspace for start-ups and growing companies.


As a Bid Coordinator (internal job title), you will play a pivotal role in our bid production team, where you'll be responsible for crafting visually captivating and persuasive bid documents and proposals. Working closely with various stakeholders, you'll coordinate the tender process from initiation to submission, ensuring compliance with all requirements and deadlines. Your keen eye for detail and graphic design expertise will be essential in creating engaging layouts, templates and graphics using the Adobe Creative Suite and Ceros.


Bid Coordination:

  • Coordinate the tender process from initiation to submission, ensuring compliance with all requirements and deadlines.
  • Analyse tender documents to understand project requirements, scope and evaluation criteria.
  • Collaborate with bid production manager, subject matter experts and stakeholders to develop key messages.
  • Manage multiple projects simultaneously and prioritise tasks to meet tight deadlines and deliver high-quality work under pressure.
  • Demonstrate excellent writing, proofreading, and editing skills to ensure clarity, accuracy, and coherence in bid documents.
  • Tailor tender responses to meet the specific needs and priorities of each client, emphasising relevant experience, qualifications and capabilities.
  • Maintain a comprehensive bid library of standard templates, content, and supporting materials.
  • Prepare and format tender documents according to company standards and client specifications.
  • Manage document version control and accurately record updates and revisions.
  • Collaborate with the Bid Production Manager to continuously enhance the quality of our submissions.


Graphic Design:

  • Utilise graphic design skills to create visually appealing layouts, templates and graphics using Adobe Creative Suite.
  • Create bespoke web-based submissions using Ceros.
  • Design custom illustrations, infographics, charts, and diagrams to convey complex information clearly.
  • Incorporate multimedia elements to enhance bid materials' interactivity and engagement.
  • Ensure consistency in design elements, typography, colour schemes and branding across all bid-related assets.
  • Stay up-to-date with design trends, best practices and industry standards to continuously improve the quality and effectiveness of bid designs.


You will bring to the table…

  • Proven experience in bid coordination, tender management, proposal development, and graphic design in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, Illustrator)
  • Worked in Ceros or similar web build programmes (Wix/Wordpress)
  • Strong portfolio showcasing a range of design projects, including bid documents, proposals, presentations, and marketing materials.
  • Excellent organisational skills with the ability to manage multiple projects and deadlines simultaneously.
  • Strong attention to detail and a commitment to producing high-quality work.
  • Excellent written and verbal communication skills, with the ability to articulate complex concepts clearly and concisely.


We will bring to the table...

  • Industry leading salary
  • Company pension scheme
  • 26 days annual leave + bank holidays
  • 24/7 Private GP Service
  • Death in Service
  • Season Ticket Loan
  • Cycle to Work Scheme
  • Electric Car Scheme
  • Company social events throughout the calendar year
  • Reward & Recognition schemes
  • Opportunities for CPD
  • In-house Personal Development & Training
  • Employee Mental Health & General Wellbeing.


…. and many other company benefits & perks