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Dive Team Administrator

2 months ago

Oban, United Kingdom Jifmar Group Full time

Jifmar Scotland is the Scottish subsidiary of the Jifmar Group. This subsidiary was born from the merger of two well known Scottish companies; North West Marine and Delta Marine.


Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.

Based in Oban, the company was founded in the late 80’s as a marine and workboat contractor specialising in aquaculture and diving.

Delta Marine was founded in 1985, in Shetland. Since then, it has been renowned for providing safe, modern, high specification, manoeuvrable anchor handling tugs and workboats.

Jifmar Scotland combines the joint knowledge and expertise of these two well established scottish companies, providing a wide range of marine and subsea services to the UK market and surrounding areas.

The strength of Jifmar Scotland is the retention of local identity and presence, knowledge of local markets, whilst also having access to Jifmar Group’s wider international fleet, resources and expertise.You will working within the Diving Team providing administrative support to assist with ensuring the smooth operation of the team and provide exceptional customer service to our clients.

Main missions :

  • Manage the schedules of dive team members (timetables, holidays, overtime, etc.)
  • Process the registration of vehicles for each team
  • Draw up order forms for sub-contractors every 15 days
  • Check the training register
  • Request diving certificates and medical examinations and add them to a file
  • Send regular emails to confirm bookings for the coming week and to check availability for the following week
  • Create an invoice template with payment dates and contact form
  • Add the contact form details to the system as a new supplier
  • Create a new contact in our software for new customers
  • Manage/update mooring database
  • Create relevant dive days on our software and add individual moorings.

This list is not exhaustive and not limitative, the post may be required to perform other tasks.

Complementary Information

  • Permanent Contract
  • Position to be filled as soon as possible
  • Located in Oban - Car parking Available
  • Salary and benefits : 27,8K£ + paid lunch break
  • Training and development opportunities

You have strong interpersonal skills, combined with a friendly, positive attitude.

You work well in a team, respecting and listening carefully to customers and suppliers.

Autonomous and rigorous, you know how to take the initiative while complying with the regulations in force.

Your method, organisation and ability to think ahead enable you to manage your responsibilities effectively.

Technical Skills :

Excellent administrative skills.

Microsoft office computer skills.

Communication techniques.