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Executive Assistant

4 months ago

Shoreditch, United Kingdom J&C Associates Ltd Full time

We are Global IT Recruitment specialist that provides support to the clients across UK, and Europe. We have an excellent job opportunity for you.



While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.

Job Title: Executive Assistant

Location: Shoreditch, London (3-5 days per week onsite)

Duration: Until End of Jan. 2025

Salary: £40k per annum + paid holidays + pension or £206 per day Inside IR35


The Opportunity:

  • The Marketing Strategy & Operations team leads International Product marketing strategy, marketing planning and operations for the Digital Media Marketing Organization.
  • The Executive Assistant for the organization will report to the Vice President, Strategy & Operations and support the EMEA based leadership team.


What you’ll do:

  • Daily business support for the VP and their respective orgs;
  • Calendar management and extensive scheduling with both internal and external partners in timezones around the world;
  • Manage travel schedules, travel logistics, and expenses;
  • Process business expense reimbursement requests, invoices and PO handling;
  • Schedule meetings, conference rooms and presentation equipment;
  • Coordinate special projects including team offsites, team building activities and all hands meetings, and team space planning;
  • Coordinate and create department communications and materials as needed;
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed;
  • Coordinate assistance with equipment, software, and office issues;
  • Create, edit and process internal and external correspondence;
  • Handle confidential information with integrity and exercise discretion;
  • Must be able to work onsite between 3-5 days/week. Candidate will be based in our Shoreditch office.


What you need to succeed:

  • Minimum of 5-7 years of experience as an Executive Assistant in high tech.
  • Successful candidate will be energetic, positive, and motivated with excellent communication skills.
  • Must have the ability to prioritize and apply sound judgment, and the ability to juggle multiple demands simultaneously.
  • Candidate must demonstrate strong attention to detail, accuracy, and be able to work effectively with a minimum of direction in a fast-paced environment.
  • Proficient in Outlook (email and calendaring), PowerPoint, Excel, and Word; experience with Concur or other expense-reporting software.
  • Experience with international travel, passport and visa management, and TripActions or other business travel software strongly valued.
  • Ability to work enthusiastically across organizations and with diverse personalities required.
  • Ability to work autonomously, take initiative, and follow-through.
  • Team player with strong interpersonal skills and ability to manage complex assignments.
  • Bachelor’s Degree or equivalent work experience.