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Human Resources Administrator

2 months ago

Gatwick, United Kingdom Air Partner Full time

The Air Partner Group is a world leading, global aviation services group providing aircraft charter, aviation Safety & Security solutions to industry, governments, private individuals and civil defence organisations. We are looking for a competent Administrator to support our awesome, fun and hardworking Gatwick based People Team in delivering excellent administrative support and advice for the whole employee journey for a wide and varied range of roles and people. Reporting to the HR Business Partner and working closely with the Services Divisions, this will be an opportunity to advise as well as provide administrative support to the Air Partner Services Business Units and Group Functions. As part of the People team you will also liaise regularly with Payroll, Reward, Learning & Development and partners within the business units.



For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.

This is a part time role, offering between 20 and 25 hours a week, depending on what works for you. We would however, ideally like the successful candidate to spread these hours over 4 or 5 days of the week (Monday to Friday) and they must be able to work Fridays.


Please note that you will need to undergo a 5 year background check before you can start if successful in the role.


What you will be doing:


· Owning the new joiner and leaver administration including ensuring RTW (Right To Work) documents are captured and recorded

· Supporting line managers with the recruitment and onboarding process

· Issuing job offer letters and contracts

· Maintaining and updating accurate employee records using SharePoint and the HRIS system

· Maintaining Excel spreadsheets for long service, probation, address lists etc

· Arranging HR inductions and exit interviews

· Obtaining employment references including 5 year background checks as required

· Providing support in relation to merger, acquisition and integration activities

· Reviewing and updating HR policies in line with current legislation

· Coordinating, administrating & reporting on the performance appraisal process

· General HR administration for salary increase and changes to terms and conditions correspondence, creating and updating organisation charts, replying to employment and mortgage reference requests, updating and maintaining the HR pages of Air Partner’s Intranet etc.

· Supporting with ad hoc project work

· Advising employees and managers on HR Policies and processes

· Supporting with Group employee engagement activities, including the engagement survey, internal communications and employee resource groups

· Providing support with reward and recognition activities including values and long service awards

· Ensuring people records are managed effectively and in accordance with GDPR, Privacy and Data Retention Policies

. Checking and collating departmental and GL Code information for Invoices and raising Purchase Orders for these via NetSuite


What we are looking for:


You will be an intelligent and dynamic individual, with excellent administration skills and attention to detail. You will be able to work autonomously, but also be willing to support the wider tram as required. You will also have:


· Proven experience of working within an Administration / HR Administration environment (if you are the right candidate, HR experience is not necessarily required)

· Excellent interpersonal skills and ability to work with people at all levels

· An ability to multitask and work with a range of stakeholders in a pressurised environment

· Excellent verbal and written communication skills

· Strong organisational skills

· A highly motivated and proactive individual with the ability to work independently and as part of a team

· Proficiency in MS Office packages

· Strong analytical skills and the ability to interpret and report on data

· An awareness of confidentiality and an ability to work as part of a small team

· Resilience and an ability to work in an organisation that is undergoing frequent change due to development and growth

· A sense of humour