Office Facilities Co-ordinator

2 weeks ago

Milton Keynes, United Kingdom Quality Personnel Services Limited Remote Work Freelance Full time

Job Description

We are currently seeking an Office Facilities Coordinator to provide direct assistance to the UK facilities and travel team in Milton Keynes to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of Milton Keynes.

About The Role

You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the Milton Keynes facilities. This will involve developing and maintaining relationships with key stakeholders in the Milton Keynes business.

In addition wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support. The opportunity to assist in the management of external tenants in our London property is also available, as well the scope to become involved in wider business support services as our London office grows.

Responsibilities

Your main missions and responsibilities will be:

  • Management of visitors and issuing ID badges
  • New Starters and Client’s Office/Safety inductions
  • Administration of Archibus (desk booking tool)
  • Courier management
  • Conference bookings
  • Cover other team members’ absences (conference booking, invoicing, Reception and management of the office cleaners/catering teams.
  • Ordering office & Kitchen supplies
  • Management of the travel management portal
  • Creating and maintaining employee travel profiles
  • Conducting travel itinerary requests
  • Engaging external global travel provider to process pricing and ticketing requests
  • Engaging visa agents as required
  • Link travel requests to invoicing portal to raise POs for payment processing
  • Assist with formatting/printing admin documents on an ad hoc basis

Experience required

  • Experience working in a similar role
  • Travel - Air, Rail and hotel bookings (domestic & international)
  • MS Word, Excel & PowerPoint skills (Intermediate to Advanced)
  • Good Communication skills in person and in writing
  • Able to prioritize tasks and work on multiple projects.
  • Able to work in a team environment in a collaborative manner.
  • Proactive nature and ability to drive things to closure.
  • Handling Confidential work

Behavioural Competencies required

  • Full command of the English language
  • Professional attitude
  • Flexible
  • Proactive
  • Attention to detail and accuracy
  • Excellent written and verbal communication skills with the ability to interact with staff at all levels
  • Ability to use initiative and work with minimum supervision
  • Proactive, with the ability to think ahead
  • Good Team player

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 4th year running).

Please note due to volume of applications you will only be contacted if we are progressing your application.

  • Office & Facilities Co-ordinator

    2 days ago

    Milton Keynes, United Kingdom LifeSearch Full time

    We have an exciting opportunity for an Office & Facilities co-ordinator responsible for our London & Milton Keynes offices (the requirement to be in the London office is only once per week so a home location closer to Milton Keynes would be preferential). This is a full time, 100% office based role as you will be heart and soul of the office vibe. You will...

  • Facilities Co-ordinator

    2 days ago

    Milton Keynes, United Kingdom Quality Personnel Services Ltd Full time

    Our lovely client in Stony Stratford have a fantastic opportunity for an experienced & motivated Facilities Co-Ordinator.The successful Facilities Co-ordinator will have experience working within a customer centred environment, displaying team work - yet capable of lone working when needed. The candidate will be self-motivated, have good communication...

  • Facilities Co-ordinator

    2 weeks ago

    Milton Keynes, United Kingdom Quality Personnel Services Limited Full time

    Our lovely client in Stony Stratford have a fantastic opportunity for an experienced & motivated Facilities Co-Ordinator. The successful Facilities Co-ordinator will have experience working within a customer centred environment, displaying team work - yet capable of lone working when needed. The candidate will be self-motivated, have good communication...

  • Facilities Co-ordinator

    2 weeks ago

    Milton Keynes, Buckinghamshire, United Kingdom Quality Personnel Services Ltd Full time

    Our lovely client in Stony Stratford have a fantastic opportunity for an experienced & motivated Facilities Co-Ordinator. The successful Facilities Co-ordinator will have experience working within a customer centred environment, displaying team work - yet capable of lone working when needed. The candidate will be self-motivated, have good communication...

  • Office Co-ordinator

    2 weeks ago

    Milton Keynes, United Kingdom RacingLine Ltd Full time

    **OFFICE COORDINATOR** **ACCOUNTABILITY** Reporting to the Finance Manager and Finance Director **OBJECTIVES** The responsibilities of this role are to co-ordinate the efficient functioning of the RacingLine office. To include: - General office administrator duties - Accounting support; - Entering data into accounting software - currently SAGE 200 -...

  • Space Planning Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom The Open University Full time

    Change your career, change lives The Open University is the UK’s largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education. Estates is responsible for the management and development of University premises in Milton Keynes...

  • Transport Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom Pertemps Network Group Full time

    **Transport Co-ordinator**: - 3722132181 Applicants **£13.44 Per Hour** - Full Time**Temporary** **Milton Keynes, Buckinghamshire** **Driving And Transport** **Job Description**: - Pertemps Milton Keynes branch are currently recruiting an experienced Transport Co-Ordinator for our client based in Milton Keynes. - **Location**:Milton Keynes -...

  • Transport Co-ordinator

    3 days ago

    Milton Keynes, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps Milton Keynes branch are currently recruiting for 2 Transport Co-Ordinator's for our client based in Milton Keynes. We have 2 different shift patterns available. **Are you looking for an ongoing role with permanent prospects?** **Looking for a company with a strong belief in training and internal progression?** **Want to feel...

  • Sales and Events Co-Ordinator

    7 days ago

    Milton Keynes, Milton Keynes, United Kingdom The Venues Collection Full time

    We're currently recruiting for a dedicated Sales and Events Co-Ordinator to help ensure the smooth running of the operations on a full time basis, contracted to 40 hours per week.As a Sales and Events Co-Ordinator, you will use your skills to maintain a high standard of quality work. In return, you will have the opportunity to progress your career with a...

  • Case Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    **AJM Healthcare** **Role**:Case Co-Ordinator** **Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service.** AJM Healthcare is a leading provider of wheelchair & community equipment services...

  • Case Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    **AJM Healthcare** **Role**:Case Co-Ordinator** **Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service.** AJM Healthcare is a leading provider of wheelchair & community equipment services...

  • Case Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    **AJM Healthcare** **Role**:Case Co-Ordinator** **Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service.** AJM Healthcare is a leading provider of wheelchair & community equipment services...

  • Case Co-ordinator

    4 weeks ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    **AJM Healthcare** **Role**:Case Co-Ordinator** **Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service.** AJM Healthcare is a leading provider of wheelchair & community equipment services...

  • Case Co-ordinator

    4 weeks ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    AJM Healthcare Role: Case Co-Ordinator Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service. AJM Healthcare is a leading provider of wheelchair & community equipment services to the NHS and...

  • Case Co-ordinator

    4 weeks ago

    Milton Keynes, United Kingdom AJM Healthcare Full time

    AJM Healthcare Role: Case Co-Ordinator Benefits: 25 days annual leave plus bank holidays with accrual to 28 days after 5 years continuous service, Employee Assistance Programme, Blue Light Card, Pension Scheme, Company sick pay provision with continuous service. AJM Healthcare is a leading provider of wheelchair & community equipment services to the NHS and...

  • Space Planning Co-ordinator

    1 month ago

    Milton Keynes, United Kingdom The Open University UK Full time

    **Unit**: Estates **Salary**: £25,742 to £28,759 **Location**: Milton Keynes **Please quote reference**: 21620 Full-time, Permanent **Closing Date**: 22 May, 2024 - 12:00 **Interview Date**: 5/6 June 2024 Site based role with flexibility to support hybrid home working in agreement with line management. **Change your career, change lives** The Open...

  • Sales & Events Co-ordinator

    2 days ago

    Milton Keynes, United Kingdom Compass Group Full time

    **What you'll be doing**: We're currently recruiting a dedicated Sales & Events Co-Ordinator to help ensure the smooth running of the operations in The Venues Collection on a full time basis, contracted to 40 hours per week. As a Sales & Events Co-Ordinator, you will use your skills to maintain a high standard of quality work. In return, you will have the...

  • Sales & Events Co-ordinator

    2 days ago

    Milton Keynes, United Kingdom Compass Group Full time

    **What you'll be doing**: We're currently recruiting a dedicated Sales & Events Co-Ordinator to help ensure the smooth running of the operations in The Venues Collection on a full time basis, contracted to 40 hours per week. As a Sales & Events Co-Ordinator, you will use your skills to maintain a high standard of quality work. In return, you will have the...

  • Maintenance Co-ordinator

    3 days ago

    Milton Keynes, United Kingdom Homebase Full time

    **As a Maintenance Co-ordinator you will oversee the running of SSC ensuring all tasks are effectively and efficiently undertaken whilst supporting the Maintenance Manager in their role.** **Working hours**: 35 hours per week, Monday - Friday (8am - 4pm, OR 9am - 5pm) - flexible working arrangements, may be available, depending upon individual...

  • Hire Co-ordinator

    2 months ago

    Milton Keynes, United Kingdom IPS Full time

    IPS (Impact Production Services) a leading supplier of Staging, Lighting, Rigging, Sound and Power Equipment. Working both on a dry hire and full production basis, working with IPS will provide an opportunity to be involved with a variety of events from supplying staging for a local school play to a providing full technical production for an outdoor music...