Constituency Admin Assistant

DescriptionParliamentary Office of Patrick Spencer MPAddress: Framlingham Technology Centre Framlingham Suffolk IP13 9EZSalary: (pro rata)Hours: 25 - 32 hours per week (hours to be agreed) Monday to Friday (37.5 Hours per week FTE)Contract: Permanent ideally commencing in January 2026.Patrick Spencer MP is seeking to appoint a Constituency Assistantto join his busy and dedicated small team.Based in the Central Suffolk and North Ipswich constituency office you will play a key frontline role in supporting Patricks work.You will be supporting Partick by managing emails telephone calls letters mail merge tasks and initiating and supporting diary coordination.Knowledge of the constituency area including key government community and support organisations is beneficial as is a genuine interest in the issues affecting Central Suffolk and North Ipswich.The role offers an excellent opportunity to gain hands-on experience in administrative work and to contributing meaningfully to public service. It may particularly suit a recent graduate or someone seeking to build upon their skills or simply someone seeking a new administrative position.Your responsibilitiesProvide comprehensive administrative support to the office including managing emails telephone enquiries letters mail merge tasks electronic filing systems and diary coordination.Oversee the coordination tracking and follow-up of enquiries ensuring they are handled promptly professionally and with exceptional customer service.Assist the team in organising public meetings and community engagement activities.Assist the MP in meetings with constituents and external organisations capturing key discussion points and managing subsequent follow-up actions.Support casework by helping respond to constituents via email post telephone and face-to-face interactions.Work collaboratively with colleagues across the Westminster and Constituency offices contributing to a positive and supportive team environment.Deliver exceptional administrative and secretarial support maintaining efficient office operations and consistently providing excellent customer service.Ensure full compliance with data protection legislation and GDPR requirements in all activities.There may be a requirement for the role holder to work outside of the normal working office hours and travel for work within the constituency will be expected. Probationary period 6 months with an interim review at 3 months.What you will needExcellent attention to detail with strong written and verbal communication skills.Highly organised able to manage and prioritise competing demands and independently handle a large and varied workload.Ability to establish rapport with individuals from diverse backgrounds.Demonstrate integrity and discretion consistently upholding confidentiality and ethical standards.Proficient IT user across Microsoft Office applications.Microsoft Office skills including high-volume mail merge.For more informationTo find out more please visit How to applyTo apply please send your CV and a covering letter demonstrating evidence of your skills and experience by emailto For further information or to discuss the role please feel free to contact Sharon Earp by calling .We look forward to hearing from you.Closing date: 5.00 pm 10 December 2025.Interview date: 15 and/or 16 December 2025.Promoted as SPJ (Standard Plus Job) on Suffolk Jobs Direct.Upon appointment you will be required to comply with the Baseline Personnel Security Standard undertaken by the Members Staff Verification Office. Key Skills Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons Employment Type : Part-Time Experience: years Vacancy: 1