Senior Buying Admin Assistant

5 hours ago

Manchester, United Kingdom The Couture Club Full time

Location: Head OfficeDepartment: WholesaleReports To: Head of Merchandising & BuyingRole Overview  An exciting opportunity has arisen to join our Head Office team; we’re looking for an experienced and proactive Senior Buying Admin Assistant to support our Buyer and wider Buying & Merchandising team across all categories. This role is ideal for someone who already has a strong grounding in the buying function and is confident in the day-to-day processes that support successful product delivery, trading, and range development.  You will play a key role in ensuring the smooth running of the buying function, taking ownership of core admin responsibilities while supporting the Buyer with reporting, supplier communication, and range administration.  Key Responsibilities: Provide comprehensive day-to-day administrative support to the Buyer and wider B&M team Confidently raise, manage, and maintain purchase orders, owning all related product and PO data to ensure system accuracy and adherence to critical path deadlines Liaise directly with suppliers to track orders, manage delivery updates, and resolve queries Work closely with internal departments including Merchandising, Design, Marketing, and Production to support the buying process end to end Support trade reporting, including sales performance, bestsellers, stock levels, and intake analysis Produce regular and ad hoc reports to support buying decisions and trading actions Conduct competitor, market, and trend research to inform product development and future ranges Support range planning activities, including line list updates and preparation for sign-off meetings Work closely with the Design and Garment Tech team on sample management Assist with showroom preparation for internal meetings, reviews, and range sign-offs Act as a knowledgeable point of contact within the admin function What We’re Looking For: Previous experience in a Buying Admin Assistant or similar buying support role, ideally within fashion or retail A solid understanding of the buying process, critical path, and product lifecycle Confident working with purchase orders, supplier communication, and internal systems Strong organisational skills with excellent attention to detail and time management Strong numeracy skills and confidence using Microsoft Office, particularly Excel Clear and confident communicator, both written and verbal Ability to work in a fast-paced, reactive environment with multiple deadlines Proactive, solutions-focused approach with the confidence to work independently A strong understanding of The Couture Club brand, product, and customer Contract: Full-time, Permanent Location: Manchester Head Office Department: Buying  Benefits: 25 days holiday + bank holidays Company bonus scheme  Staff discount Company pension plan Flexible working hours Free on-site parking Birthday Day Off 

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