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Office Manager

2 months ago

Harrow, United Kingdom Tate London City Full time

Office Manager

Are you a highly organised and proactive individual looking to add value to a dynamic role? A prominent shopping centre is seeking an experienced Office Manager to provide vital support to the Centre Manager and ensure a welcoming and efficient environment for tenants, clients, and visitors alike.

Key Responsibilities:

  • Collaborate with the Centre Manager to ensure smooth day-to-day operations, including financial administration (purchase orders, invoice approvals) and budget management.
  • Oversee office administration to ensure efficiency and streamline processes.
  • Manage car park usage data, income reconciliation, and permit allocations.
  • Support sustainability initiatives, customer service standards, marketing, and commercialisation projects.
  • Liaise regularly with tenants to provide guidance on the centre's day-to-day operations.
  • Implement minor works and manage routine expenditure under the supervision of the Centre Manager.
  • Assist with setting and controlling service charge budgets, quarterly variance reporting, and reconciliation.
  • Prepare site regulations and oversee contractor permits.
  • Maintain accurate records and tenant files in line with best practices.
  • Connect with local organisations to promote the Centre through networking and events.
  • Help in the preparation of the monthly management report.

Health & Safety:

  • Ensure compliance with company Health & Safety policies.
  • Report any accidents, injuries, or health and safety concerns immediately.
  • Work in collaboration with the Centre Manager to ensure a safe environment for all.

Skills & Qualifications:

  • Strong administrative and organisational skills.
  • Ability to manage multiple projects and work to deadlines.
  • Excellent communication and relationship-building skills.
  • Experience in budget management and financial administration.
  • Proactive, with an eye for detail and a passion for delivering high-quality service.

What We Offer:

  • A varied and dynamic role within a supportive team environment.
  • Opportunities to engage in diverse projects and contribute to the enhancement of the Shopping Centre.
  • Competitive salary and benefits.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.