Human Resources Coordinator

2 weeks ago

Oxford, United Kingdom Hays Full time

Your new company

You will be working in a small and friendly HR team who take great pride in running an efficient HR service to over 400 employees within a higher education environment. This is a temporary role expected to last at least 3 months and with a possible extension/longer term opportunities to join the team subject to business needs and performance as a temporary staff member. This is an office-based role and is located in central Oxford, a short walk away from Oxford station and with plenty of public transport options.


Your new role

Working with the HR Manager and HR Officer, you will assist with the day to day running of the employee lifecycle and recruitment service for the organisation. This will include tasks such as:

  • Writing job adverts for recruitment and advertising vacancies, assisting with the shortlisting and interview process, including liaising with agencies/hiring managers and coordinating interviews
  • Managing the offer and onboarding process, including vetting checks and getting offer letters and contracts sorted
  • Using the HR system to create new starter files and keeping employee records well maintained
  • Assisting with the monthly HR payroll checks
  • Supporting managers and employees with first line HR queries, signposting to resources and escalating complex matters to senior HR colleagues
  • Resolving issues and queries both in person and via phone/email from employees and managers
  • Being the first point of contact for HR for both internal and external stakeholders
  • Assisting with UKVI processes
  • Contributing to team HR projects and making suggestions for process improvement


What you'll need to succeed

It is essential that you have worked in a HR Administration/Coordination role previously to be considered for this role. The team are incredibly busy at the moment and whilst they will ensure a good onboarding process and system training, this is not an opportunity where they can consider someone who hasn't had recent hands-on experience in a busy HR department. Ideally, you will have CIPD level 3 as a minimum and will be confident in advising managers and employees on best practice, policies and processes.

Excellent customer service skills and communication sills are essential for this role, the HR team in this organisation do a lot of work in person with their customers (employees) and take great pride in being a customer centric and approachable HR team.


What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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