Studio Coordinator

1 day ago

London, United Kingdom Bespoke Careers Full time

We’re working with a design-led architectural practice based in Central London who are seeking a highly organised, proactive Studio Manager to join them on a 12-month maternity cover contract. The studio is a small, collaborative team known for their thoughtful approach to design, and they need someone who can ensure the smooth running of day-to-day operations while also contributing to marketing, business development and creative studio support.This role is ideal for someone who thrives in a multifaceted position - balancing administrative duties with opportunities to support marketing initiatives, bids, communications and wider project activity. The ideal candidate will have previous experience within an architectural or design practice and an understanding of how studios operate, including familiarity with RIBA stages.There is the option for this role to be full-time or 4 days per week. Key ResponsibilitiesOverseeing day-to-day studio operations and maintaining an organised, professional environmentManaging shared inboxes, diary coordination, travel arrangements and general studio administrationLeading weekly admin meetings, taking minutes and tracking actionsCoordinating internal and external studio events, team activities and staff organisationSupporting Health & Safety and QA processesManaging website updates, social media content and supporting wider marketing activityPreparing press releases, liaising with journalists/editors and assisting with PR opportunitiesAssisting with marketing collateral, brochures and bid materials using InDesignAttending weekly new business meetings and maintaining the new business trackerResearching new leads, competitions and opportunitiesProviding HR admin support including recruitment coordination, onboarding, policies and reviewsProcessing expenses, preparing invoices and assisting with financial administrationHelping foster a positive, collaborative studio cultureSkills & ExperienceExperience as a Studio Manager, Coordinator, PA or similar role within an architectural or design studioStrong organisational skills with the ability to multitask and prioritiseExcellent written and verbal communicationConfident user of Microsoft Office 365; Adobe InDesign, Photoshop and AcrobatUnderstanding of architectural workflows, including RIBA stagesExperience supporting marketing, communications or business development activity (desirable)Proactive, personable, calm under pressure and comfortable working in a small creative teamHigh level of professionalism, accuracy and attention to detailBenefitsHybrid working – three core days in the studioFlexible working hours available upon requestFriendly, inclusive and collaborative cultureRegular staff socials and eventsAnnual studio tripSummer day out & Christmas celebration

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