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Team Assistant

2 months ago

Bromley, United Kingdom ORP Recruitment Full time

An exciting new role has arisen for a thriving property company based in LONDON MAYFAIR, W1 who are looking for a Team Assistant. The Team Assistant role involves being integral to the companies Head Office, delivering exceptional client service through completion of a range of administrative functions including the day-to-day running of the office space/meeting rooms, answering and directing incoming calls, and meeting/greeting clients in a professional and courteous manner.

The role requires someone who is available for an immediate start.

  • Salary: £30,000
  • Hours: 8.30am - 5pm
  • Office based
  • Benefits include yearly bonus scheme, company pension scheme with 10% employer contribution, Summer/Christmas events
  • 25 days holiday plus 3 at Christmas

Team Assistant responsibilities:

  • Answering and directing calls, taking messages as required
  • Ensuring all visitors are greeted in a prompt and professional manner and escorted to meeting rooms
  • Ensuring meeting rooms are always organised and tidy
  • Arranging refreshments and lunches for meetings as required
  • Managing and coordinating the meeting room diaries in Outlook
  • Liaising with the concierge desk for deliveries and collections
  • Managing and distributing incoming post and processing external mail requirements
  • Organising taxis, couriers, and travel requirements
  • Managing event co-ordination and restaurant bookings
  • Handling the expenses processes for certain employees as directed
  • Monitoring the company mailbox
  • Producing letters and documentation
  • Acting as the internal point of contact for any issues regarding office equipment
  • Liaising and coordinating with office suppliers and maintenance contractors as required
  • Preparing and distributing documents/PowerPoint presentations for meetings
  • Managing and organising the paper and online filing systems and databases
  • Maintaining kitchen and pantry areas, ensuring that they are kept tidy, cleaned, and adequately stocked
  • Acting as Fire Warden

Team Assistant required skills/competencies:

  • Proven experience working within a similar role desirable
  • Proficient in MS Outlook, Word, Excel, and PowerPoint
  • An excellent eye for detail and impeccable customer service skills to deal with clients

Apply today