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PA/Office Manager

4 months ago

Edinburgh, United Kingdom Office Angels Limited Full time

Looking for an exciting opportunity as an Office Manager/PA? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a fantastic chance to work in a fast-paced environment and make a real impact on the success of the organisation.

What you'll be doing:

  • Overseeing day-to-day office operations, including managing supplies, equipment, and facilities
  • Keeping the office environment organised, professional, and productive
  • Coordinating with vendors and service providers for office maintenance and supplies
  • Managing office budgets, expenses, and petty cash
  • Providing comprehensive administrative support to the Managing Director
  • Scheduling and coordinating meetings, appointments, and travel arrangements
  • Handling correspondence, reports, presentations, and other documents
  • Maintaining and updating office records, databases, and filing systems
  • Assisting with tenant and landlord communications and resolving any issues
  • Supporting the property process, including advertising properties, arranging viewings, and preparing tenancy agreements
  • Ensuring compliance with property letting laws and regulations
  • Maintaining accurate and up-to-date records of licences and legal documents
  • Assisting with basic bookkeeping tasks and financial reporting
  • Supporting HR functions, including recruitment, on boarding, and staff training

What you'll bring:

  • Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role
  • Knowledge of property letting processes and legal requirements is highly desirable
  • Excellent organisational and multitasking skills with a keen eye for detail
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and office management software
  • Ability to handle confidential information with discretion
  • Strong problem-solving skills and the ability to work independently
  • Basic understanding of financial and bookkeeping principles

Why join our client's team?

  • Work for a growing and reputable property letting business.
  • Be part of a supportive and collaborative team.
  • Opportunity to make a real impact and contribute to the success of the organisation.

If you're an organised and detail-oriented individual with a passion for providing exceptional administrative support, then we want to hear from you Apply now to join our client's team as their Office Manager/PA.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

To apply, please send your CV and cover letter to edinburgh@office-angels.com. Only shortlisted candidates will be contacted. We look forward to reviewing your application.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.