Projects Administrator- German Speaking

6 days ago


London, United Kingdom Superb People Ltd Full time

A consultancy based in Shoreditch is looing for a German speaking Projects Assistant (with PA duties) to join their team.


Senior PA

Must be fluent in German

£42k plus 13% average bonus FTE

  • Role responsibilities:
  • Provide high-level PA support, including calendar management, meeting coordination, travel booking, and general administrative tasks.
  • Manage invoicing for projects, including creating, reviewing, and processing invoices on a Time & Materials (T&M) basis or fixed fee structure.
  • Handle a high-volume workload for approximately 60-80 ongoing projects.
  • Process and manage expenses, ensuring proper charge-back to clients.
  • Pull timesheet reports from the company system (workday) and process them as part of invoicing.
  • Chair bi-weekly invoice meetings with Directors, ensuring updates to the practice project spreadsheet.
  • Coordinate and attend monthly finance team meetings and provide detailed updates on project invoicing.
  • Prioritise workload effectively, especially during peak periods, to ensure timely and accurate invoicing.
  • Liaise with colleagues at all organisational levels to gather necessary information and address any invoicing or project-related queries.

Specific experience:

  • Previous experience in a PA role with significant exposure to project invoicing and financial administration.
  • Proficiency in handling different types of invoices and familiarity with VAT regulations, with the ability to accurately charge back expenses.
  • Experience working with supplier and procurement platforms such as Ariba or Coupa.
  • Strong organisational skills and attention to detail.
  • Ability to multitask and prioritize tasks under tight deadlines.
  • Strong communication and interpersonal skills for effective collaboration.
  • Proactive problem-solving approach and ability to work independently.

Competence in Microsoft Office Suite, particularly Excel for spreadsheet updates and data management



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