Projects Administrator- German Speaking
6 days ago
A consultancy based in Shoreditch is looing for a German speaking Projects Assistant (with PA duties) to join their team.
Senior PA
Must be fluent in German
£42k plus 13% average bonus FTE
- Role responsibilities:
- Provide high-level PA support, including calendar management, meeting coordination, travel booking, and general administrative tasks.
- Manage invoicing for projects, including creating, reviewing, and processing invoices on a Time & Materials (T&M) basis or fixed fee structure.
- Handle a high-volume workload for approximately 60-80 ongoing projects.
- Process and manage expenses, ensuring proper charge-back to clients.
- Pull timesheet reports from the company system (workday) and process them as part of invoicing.
- Chair bi-weekly invoice meetings with Directors, ensuring updates to the practice project spreadsheet.
- Coordinate and attend monthly finance team meetings and provide detailed updates on project invoicing.
- Prioritise workload effectively, especially during peak periods, to ensure timely and accurate invoicing.
- Liaise with colleagues at all organisational levels to gather necessary information and address any invoicing or project-related queries.
Specific experience:
- Previous experience in a PA role with significant exposure to project invoicing and financial administration.
- Proficiency in handling different types of invoices and familiarity with VAT regulations, with the ability to accurately charge back expenses.
- Experience working with supplier and procurement platforms such as Ariba or Coupa.
- Strong organisational skills and attention to detail.
- Ability to multitask and prioritize tasks under tight deadlines.
- Strong communication and interpersonal skills for effective collaboration.
- Proactive problem-solving approach and ability to work independently.
Competence in Microsoft Office Suite, particularly Excel for spreadsheet updates and data management
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