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Operations Coordinator

2 months ago

Ipswich, United Kingdom Opus People Solutions Remote Work Freelance Full time

Opus People Solutions are seeking an Operations Coordinator for a multi-award winning business in the heart of Ipswich. This role is a 12 month fixed term contract with potential to be permanent.

We are seeking a highly organised and proactive Operations Coordinator to provide comprehensive support to a Group of Associate Directors in the UK with Project admin & dynamic diary, travel and meeting coordination. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage a variety of tasks efficiently. This role requires discretion, adaptability, and a strong sense of confidentiality

Your main responsibilities will be to:

  • Maintain and organise the AD's/Directors calendars, scheduling meetings, meeting rooms, appointments, and travel arrangements
  • Handling confidential and sensitive information with the utmost confidentiality and discretion and working in an effective way to support tight deadlines with projects
  • Manage emails, phone calls, and written correspondence on behalf of the AD's/Directors
  • Draft and proofread documents, reports, and presentations
  • Arrange domestic and potentially international travel, including flights, train journeys, accommodations, transportation, and visas
  • Prepare itineraries and travel packs, ensuring all necessary documents are in order
  • Perform general administrative tasks such as filing, data entry, and record-keeping
  • Work closely with Finance to prepare ADs/Directors expense reports and manage expense tracking
  • Handle professional errands as and if needed
  • Provide a range of information, research, and reports as required; this may include processing financial or statistical information
  • Manage the AD's/Directors e-mails accordingly, and more specifically upon request, whilst annual leave is taken. Screen and respond to emails, redirecting or flagging important messages

The good bit, the benefits:

  • 25 days annual leave plus bank holidays, increasing to 26 after a year of service.
  • 2 months full sick pay plus an additional 2 months half sick pay.
  • Royal London Salary Sacrifice Pension Scheme.
  • Lifeworks Staff discount scheme.
  • Job related training plus personal development opportunities.

Don't miss out, apply today

(If your CV isn't up to date, don't worry too much, send what you have and we'll work from there.)

*Please note, each application will get a response.