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Conference Administrator

3 months ago

Woking, United Kingdom OPR Resourcing Specialists Full time

Conference Coordinator

Our client is a conference company, who organise international summits as well as smaller industry seminars, and they are looking an enthusiastic and well organised co-ordinator to join their busy operations team.

Our client does offer hybrid working, once fully trained, although in the build up to big conferences and events you will be expected to be in the office every day.

Key Responsibilities:

  • Coordinating conference logistics for a number of events each year
  • Communication with confirmed speakers, sponsors and event partners, ensuring all main stakeholders are being kept briefed on the arrangements
  • Organising and hosting panel calls
  • Keeping all conference logistics and administration documents up to date
  • Creating speaker and sponsor information packs and other conference materials, including PowerPoint presentations
  • Onsite management: Overseeing delegate registration, greeting speakers and event partners, audio visual, venue and filming liaison and overall supervision of the event on the day
  • Producing evaluation form analysis and GDPR compliant attendee lists post-event

Key Skills:

  • Excellent organisational skills and a high level of attention to detail
  • Strong verbal and written communication skills
  • An ability to deal with high work volumes, working across multiple events at the same time
  • Comfortable working in a corporate environment dealing with people of all levels
  • Be able to work both independently and as a part of a team
  • Well-presented and professional approach
  • Experience of working in a small team demonstrating willingness to support colleagues
  • 2-3 years’ experience in events industry or in a fast-paced communications or project coordination role will be considered an advantage but full training will be provided

Thank you for taking the time to apply to OPR Resourcing Specialists. If your application is successful you will be contacted within 7 days. We apologise but due to the high volume of applications we receive we are unable to provide feedback on individual CV's.

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