Senior Assistant Corporate Secretary

2 weeks ago

London, United Kingdom PaymentGenes Full time

We are looking for a Senior Assistant Corporate Secretary for our client who plays a crucial role within the mobile payments industry. They help bridge the gap between businesses and consumers, by building a smoother and more secure online payment process.


Key Responsibilities:


Board and Committee Support:


• Assist in the preparation and management of Board and Committee meetings, including drafting agendas, collating and distributing board papers, and taking accurate minutes.

• Support the Company Secretary in advising the Board and senior management on corporate governance and regulatory matters.

• Coordinate the annual calendar of Board and Committee meetings, ensuring alignment with AIM rules and company requirements.

• Act as corporate secretary support for our regulated entities and a number of other unregulated legal entities across regions


AIM Compliance:


• Support compliance with AIM Rules and disclosure obligations, including timely announcement of RNS releases.

• Assist with the preparation of annual reports, interim reports, and other required AIM documentation.

• Keep up-to-date with changes in AIM rules and other relevant legislation, advising on necessary changes to company processes and policies.


Corporate Governance and Best Practice:


• Maintain and update the company’s governance framework, policies, and procedures to ensure compliance with relevant codes and regulations.

• Support the implementation of best practices in corporate governance and assist in managing the annual board evaluation process.

• Coordinate the preparation and review of the company's governance disclosures, including the Annual Report and accounts.


Shareholder Engagement and General Meetings:


• Assist in the organization of the AGM and other shareholder meetings, including preparing notices and coordinating logistics

• Support shareholder engagement initiatives and support the Company Secretary queries from investors and other stakeholders


Statutory Filing:


• Oversee the maintenance of the company's share register and manage relationships with the share registrar and our brokers where relevant

• Where necessary, work with other teams to establish new legal entities or close inactive legal entities in line with legislative requirements and Boku procedures


Other Duties:


• Assist with ad-hoc corporate projects and tasks as required by the Company Secretary or senior management.

• Ensure efficient record-keeping and management of company documentation.


Qualifications and Experience


• Good academic background with relevant degree (or equivalent qualification)

• Company Secretary/Chartered Governance qualification or in the process of training

• At least 4-5 years’ experience working in the Company Secretarial field

• Good knowledge of QCA code, corporate governance, and other relevant legislation

• Familiarity with entity management system such Diligent or OnBoard

• Strong technical knowledge and ability to interpret, communicate and apply corporate law

• English language written and verbal communication skills

• Excellent presentation and communication skills; attention to detail and accuracy

• Excellent administrative skills with existing experience or a keen interest to develop a good degree of technical knowledge relating to corporate and company secretariat issues

• Being highly IT/digital literate (including Microsoft applications and communications technology)

• Ability to work autonomously and to adapt to changing priorities and a demanding workload

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