PA Office Manager

2 weeks ago

Marlow, United Kingdom Trinity Resource Solutions Full time
We are looking for an immediately available Office Manager for our market leading client based in Marlow, the role is a temporary role with a view to go permanent and you will be responsible for managing the office management tasks along with travel and event management support to all employees.  Main Responsibilities:
  • Arranging all travel requirements for the employees, including flights, hotels, trains, taxis etc within the budget guidelines
  • Set up of employee accounts/hotel cards to support work related overnight stays
  • Organising & coordinating sales meetings, conferences & customer events, as well as attending meetings where required
  • Managing inbound and outbound courier of items to support activities
  • Administrative support to teams, including but not limited to managing post, maintaining reports, sending correspondence, arranging presentations set up at the sales meeting etc.
  • Managing booking/ calendar of the UK office meeting rooms and organizing room set up including equipment, refreshments, working lunches etc.
  • Supporting Line Managers in maintaining and updating the required team charts by mapping sales territories by region.
  • Maintaining and ordering of kitchen supplies
  • Ensuring maintenance of office facilities by employees and managing communications as required
  • Maintaining and ordering of stationery items including business cards
  • Facilitating HR and Line managers in arranging delivery of IT equipment, office desk set ups and ordering of H&S related work equipment for new recruits and current members
  • Main point of contact for day-to-day office related responsibilities, including attending visitors and receiving buzzer queries
  • Initiative in organising social day/office engagement events like summer events, Christmas parties etc.
  • Arranging vouchers, flowers, and gifts for employees for various occasions
  • Other ad-hoc duties as required from time to time to support the teams.
  • Be the First Aider and Fire Marshall representative. Training will be provided by the Company.
  Skills Required:
  • Previous experience working in a similar role/environment
  • Strong organisation and time management skills
  • Strong analytical skills with attention to detail
  • Good understanding of business processes and systems
  • Good knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint and Outlook)
  • Fluent in English with strong written and verbal communication skills
  • Able to work as part of a fast moving and growing team
  • Strong interpersonal skills to liaise with other people at different levels within the business
  • Self-motivated and able to recognize new business opportunities
  • Ability to work independently without direct supervision

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