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Events Executive

2 months ago

Maidstone, United Kingdom Interpersonnel UK Ltd Full time

Events Executive

Maidstone

£20-25K, DOE

Reporting to Events Director/Events Manager

My client a well-known publishing company are currently seeking an Events Executive to take ownership of the events and exhibitions with the support and guidance from the Events Director/Events Manager. This is a varied, exciting and interesting role with an opportunity to work across wide variety events and the possibility of European travel. The individual recruited will be part of a small team of four and must be prepared to travel to Bookham (nr Leatherhead) once or twice a week. There will also be regular travel to London and Brimingham for the events you will support.

Key Responsibilities Areas

  • Working with the appropriate personnel, ensure all events logistic requirements are agreed at start of process.
  • Download all entries and share with appropriate personnel.
  • Deliver on all agreed events logistics, working closely with required personnel.
  • Ensure attendance at all necessary events days, ensuring jobs are covered and managing any personnel if required.
  • Liaise with finalists to confirm their details and gather images.
  • Write script and gain final sign off from appropriate personnel.
  • Venue liaison across all events.
  • Host liaison if required.
  • To effectively liaise with all companies entering and booking tickets at the awards, ensuring that all queries are dealt with in an efficient manner and correspondence sent out in a timely manner.
  • Manage the guest list system (if appropriate), ensuring that all table hosts are followed-up regularly until deadline to ensure as complete a guest list as possible.
  • Ensure all event elements need to be taken to venue on events day and appropriate set-up.
  • Remind all attendees about dietary requirements by sending out regular emails.
  • Liaising with appropriate personnel, set-out table plans for events (if appropriate).
  • Ensuring that sponsors, finalists and attendees are allocated appropriately and accurately.
  • Arrange photographer.
  • Produce first draft of show script (if appropriate) with details of sponsors, finalists, winners and names of collectors of awards. Get signed off by appropriate personnel.
  • Send trophy artwork to relevant trophy company, have proofs signed off by appropriate personnel. Arrange delivery in good time for the awards and check. If appropriate, despatch on the day of the virtual event.
  • Ensure all guests receive their tickets, confirmation and all event details in a timely manner.
  • Assist with set-up and break down of all events.
  • Ensuring all materials are ready, collected and delivered on time.
  • Deal with general phone calls, ensuring all messages are passed on swiftly and are clear, accurate and understood.
  • Deal with suppliers as allocated.
  • Provide cover when other members of the Events team are absent
  • Handle post on allocated days.

Knowledge, Skills and Experience Required

  • Accurate typing skills and knowledge of many different PC systems, such as Word, Excel etc.
  • Confident telephone manner.
  • Ability to be organised. Organisation is key
  • Event Management experience.
  • Ability to communicate effectively and accurately across all channels, eg, phone, email, social media.

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. All our current vacancies are on our website