Site administrator

4 weeks ago


Birmingham, United Kingdom Randstad Perm Professionals Full time

The role

  • Monday-Friday; 9-5:30
  • £12.30-£13.84 per hour DOE
  • Temporary 3 months, with reviews

Are you an experienced Administrator and articulate in your approach and have great attention to detail? Want to work for a global and successful organisation? If so, this role could be great for you

Responsibilities:

  • Inputting site operational information into relevant spreadsheets
  • Inputting site allocation data into relevant spreadsheets - staff, labour, materials & plant
  • Uploading site documents to BC - working with the SB3 document control team
  • Maintain and update office notice boards with relevant information
  • Co-ordinate with the internal training and competency team and relay training course requirements to site operatives Maintain site registers for briefing attendance / H&S inductions
  • Act as the first point of call for the client's Office Administrator
  • Responsible for ordering and distribution of Personal Protective Equipment for site team
  • Perform general office duties such as ordering office supplies
  • Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet Daily updating Plant/Equipment Allocation Sheet
  • Collection and submission of Plant and Equipment Maintenance Sheets
  • Calculation and submission of total hours worked
  • Daily updating of Materials Received Allocation Sheet
  • Calculation and submission of total number of deliveries
  • Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
  • Data input from site activities to reports and records
  • Coordination with Site Management and Resources Team regarding staff and operative training schedule
  • General administration
  • Supporting Project Manager and Engineers with report writing/collection of data
  • Collection and submission of sub-contractors' timesheets to the respective agencies
  • Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.
  • Supporting the commercial team with monthly updates on hired items and labour hours.

Personal qualities:

  • The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
  • A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
  • Knowledge of document control systems preferable - Business Collaborator, PIM etc
  • Strong organisational, time management and workload prioritisation skills.
  • Attention to detail and accuracy.
  • Work well within a team environment but also capable of working without supervision.
  • Enthusiastic and proactive with a willingness to learn.

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.


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