Senior Administrator
1 month ago
- Annual Salary: £21.40 +
- Location: East London
- Job Type: Full-time - Hybrid
We are seeking a Research Grants Administrator to join the Joint Research Management Office (JRMO) .
This role is crucial in supporting researchers and ensuring the accuracy and management of post-award administration, particularly focusing on studentship grants. The ideal candidate will have an in-depth knowledge of sponsor rules and regulations and will be instrumental in the financial management of grants and awards.
Day-to-day of the role:- Manage a portfolio of grants and contracts, including Doctoral Training Grants and Centres, ensuring accurate and timely submission of invoices and claims.
- Monitor income and expenditure on awards, dealing with complex issues and submitting interim and final expenditure statements in collaboration with grant holders.
- Authorise and submit Starting Certificates to Research Councils, adhering to sponsor rules and meeting deadlines to initiate payments.
- Prepare and approve final claim submissions to external sponsors, working closely with grant holders and departmental administrators to maximise financial returns.
- Oversee project setup and closure procedures on the finance system for all studentship grants and contracts, ensuring data accuracy for reporting purposes.
- Communicate new awards and extensions to relevant parties to prevent delays in student appointments to grants.
- Authorise studentship forms, Change of Details Forms, and Interruption of Studies forms, confirming funding availability and approving changes in liaison with the Research Degrees Office.
- Ensure accurate stipend and tuition fees charges to grants in close liaison with the Finance Department.
- Collaborate with other Higher Education Institutions (HEIs) on DTP awards to ensure budget accuracy and timely invoicing.
- Produce periodic reports on DTP income and expenditure for senior management to inform planning and recruitment, ensuring full utilisation of allocations.
- Adhere to the College’s Equal Opportunities & Health & Safety Policies and undertake any other duties as reasonably expected by the line manager or Head of Department.
- Proven experience in post-award grant administration, preferably within a higher education or research institution.
- Familiarity with financial management of grants and awards, including studentship grants.
- Strong understanding of sponsor rules and regulations.
- Excellent organisational skills with the ability to manage multiple tasks and meet deadlines.
- Strong communication skills and the ability to work collaboratively with various stakeholders.
- Proficiency in financial systems and reporting tools.
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