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Office Supervisor and HR Administrator

2 months ago

Brighton, United Kingdom BIMM University Full time

Job Title: Office Supervisor and HR Administrator

Location: Brighton

Salary: circa £26,520 (FTE)

Job Type: Permanent - Part-Time

At BIMM University, we're more than just an educational institution; we're a vibrant community dedicated to nurturing creativity and empowering students to reach their full potential. With campuses across the UK, Ireland, and Germany, we offer a diverse range of courses in modern music, performing arts, filmmaking and creative technology. Our commitment to excellence in creative arts education sets us apart, providing students with the knowledge, skills, and opportunities they need to succeed in their chosen fields.

About the Role

As Office Supervisor you will be the welcoming face of our campus and the backbone of our office operations. In this role, you will manage the day-to-day functions of our office while also providing essential HR administrative support.

What You'll Do:

  • Visitor Management: Greet and manage all visitors to the building, ensuring proper access, identification, and signing-in procedures.
  • Liaison Duties: Act as the point of contact between departments for office-related matters, coordinating with the Campus and Technical Services teams to maintain the property and assets.
  • Technical Coordination: Work with the Technology team to address any technical issues in the office.
  • Staff Onboarding: Assist with the onboarding process for new staff, including conducting office tours and ensuring health and safety compliance.
  • Office Supplies: Oversee stationary stock, general office supplies, and manage the kitchen area, including ordering supplies and maintaining cleanliness.
  • Meeting Room Management: Organise meeting room bookings and arrange refreshments as needed.
  • Post and Deliveries: Disseminate incoming post, accept deliveries, and manage confidential waste and archiving.
  • Building Management: Coordinate with keyholders to manage the opening and closing of the building.
  • HR Administration: Provide administrative support across the employee lifecycle, including pre-employment checks, contract administration, payroll processes, and handling leavers.
  • Support People Projects: Assist with HR projects and initiatives as required.

What You'll Bring:

  • Experience: Previous experience in a reception/front-of-house role with strong administrative skills.
  • Interpersonal Skills: A friendly and approachable demeanour with excellent communication abilities, both in person and over the phone.
  • Technical Skills: Proficiency in Microsoft Office, with strong time management and organisational skills.
  • Attention to Detail: Accuracy and a keen eye for detail in all tasks.
  • Training: Willingness to undergo training as a fire warden and first aider, if not already certified.

?This is a part time role, based on working 30 hours per week: Wednesday, Thursday & Friday 8:30AM - 6:00PM with the remaining 4.5 hours worked flexibly.

For the full job description please click the Apply button.

Why BIMM University?

We are a values led organisation, meaning our core values underpin all that we do:

?In addition to joining a committed and dedicated team, you will have access to:

  • 25 days holiday per year (FTE)
  • SMART pension
  • A comprehensive benefits package

We continually strive to create a culture of inclusivity so that we truly represent our diverse communities. We particularly welcome applications from people of colour who are underrepresented in our organisation.

We are committed to promoting the safety and welfare of our students, therefore all successful applicants are required to complete a basic DBS disclosure. Depending on the role, you may be required to complete an enhanced check / enhanced check with barred list if required by statute and internal policy.

Please click the APPLY button to be re-directed to the Application Form.

Candidates with the relevant experience or job titles of: Office Manager, Senior Administration Manager, Admin Manager, Administrative Manager, Business Admin Manager, Office Coordinator, Office Assistant, Administrator Manager, Senior Manager, HR Assistant, Human Resources Assistant, Human Resources Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, HR Officer, HR Admin will also be considered for this role.