Office Facilities and Administration Coordinator

2 weeks ago

Leicester, United Kingdom Macildowie Recruitment and Retention Full time

THE OPPORTUNITY: Macildowie are currently recruiting for an Office Assistant working for a business based in Leicester. An exciting and challenging role reporting directly to the HR & Facilities Manager, the positioninvolves assisting in the day-to-day running of the head office. This includes developing newinitiatives and ensuring departmental KPI's are achieved.This is a full time permanent position. THE ROLE & YOUR RESPONSIBILITIES: Ensure that the building is opened and closed at the appropriate hours of theday, enabling staff to begin work at their stated times.Ensure all calls to the company switchboard are answeredEnsure that all visitors are greeted and dealt with promptly.Open and distribute the post each day and manage all deliveries to the office.Management of bookings of meeting rooms.Management of meeting rooms with regards to set up and clearance.Weekly parking rota compilation to strict deadlines.Liaising with all contractors associated with the office, e.g. cleaners,maintenance personnelLiaising with all utility providers associated with the office.Ensuring that stationery is well stocked and controlledAssist with the administration of HR records for sickness and absenceCompany secretarial maintain the Society share register and ensure sharecertificates are produced in a timely manner to enable signature at BoardmeetingsManagement Board organize hotel bookings and catering for meetings,including the Management Board Committees and Annual General MeetingsHealth & Safety ensure the Society office is a safe environmentCompany Vehicles collate monthly mileage records for all Company vehiclesDriving licence checks arrange checks on an annual basisData compilation for ESG utilizing portal to compile information required to measurethe Society carbon footprintTo provide secretarial and general support to the CEO & directors as requiredTo provide support to the Senior Management team as requiredTo provide any other duties deemed appropriate to effectively fulfil the roleTo become a trained first aider for the businessEXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: Self-motivated to operate with limited supervision in a disciplined and organised wayMust have a professional attitudeAbility to able to delegate, manage and motivate your teamMust have the ability to organise and prioritise to meet strict deadlinesMust possess a can-do attitude to workMust be persistent and thoroughMust be proactive and quick thinkingCapable of working under pressure to meet necessary deadlinesWillingness to accept constructive criticism and handle pressure in a professional mannerMust have ambition, desire and commitment to succeedMultitask management of initiatives and activities both personal and team

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

  • Office Administrator

    2 days ago

    Leicester, United Kingdom Bellrock Property and Facilities Management Full time

    **Office Administrator** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are...

  • Office Administrator

    2 days ago

    Leicester, United Kingdom Imperial International Ltd Full time

    Join our team as an Office Administrator at Imperial, one of the largest kitchenware suppliers in the UK home to Scoville and Eaziglide. We are rapidly expanding our team and are in search of a dedicated individual to play a pivotal role in ensuring the smooth functioning of our office operations. **Office Administration**: - Oversee day-to-day office...

  • Receptionist/facilities Assistant

    3 days ago

    Leicester, United Kingdom Bellrock Property and Facilities Management Full time

    **Receptionist/Facilities Assistant** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems, but with peace of mind, and we unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work - because our...

  • Shipping Administrator

    1 week ago

    Leicester, United Kingdom Office Angels Full time

    We are recruiting for a Shipping Administrator to work in LE8 to be part of a small team reporting into the Supply Chain Manager to work in a fast growing business, part of a large Global operation but with a very much family feel to the working environmentworking Monday to Friday - 08:30am to 4:30pm - 37.5hrs As the Shipping Administrator you will be...

  • Administrator - Le8

    6 days ago

    Leicester, United Kingdom Office Angels Full time

    We are recruiting for an Administrator to work in LE8 to be part of a small team reporting into the Supply Chain Manager to work in a fast growing business in the Goods In Department, part of a large Global operation but with a very much family feel to theworking environment working Monday to Friday - 08:30am to 4:30pm - 37.5hrs As the Administrator you...

  • Human Resources Administrator/Senior Administrator

    2 weeks ago

    Leicester, United Kingdom Office Depot Inc. Full time

    Looking to work within a vibrant company, combining 25 years of industry expertise with ongoing investment in cutting edge technology to drive future success? Seeking a role where proactivity is welcomed, with scope to develop and grow? Viking has an exciting opportunity to join the HR team in our UK office in Leicester.  The role is a full time ...

  • Office Facilities

    2 weeks ago

    Leicester, United Kingdom recruitment22 Full time

    Excellent opportunity to be part of a great team and company as Office Facilities & HR Administrator. In this busy and varied role, you will assist in the smooth running of the head office, along with providing administrative support to the HR Manager and senior management team. Here you will be part of developing new initiatives and ensure, that together,...

  • Accounts Administrator

    1 month ago

    Leicester, United Kingdom Office Angels Full time

    We are looking for a talented individual to join our clients' accounts team as a Accounts Administrator you will be working Monday to Friday 40 hours a week and you will be part of an existing team based in Leicester, our client is looking for a team playerand will demonstrate the ability to work under pressure, be self-motivated, with a willingness to...

  • Goods in Administrator

    2 weeks ago

    Leicester, United Kingdom Office Angels Full time

    We are recruiting for a Goods In Administrator to work in LE8 to be part of a small team reporting into the Supply Chain Manager to work in a fast growing business, part of a large Global operation but with a very much family feel to the working environmentworking Monday to Friday - 08:30am to 4:30pm - 37.5hrs As the Goods In Administrator you will be...

  • Facilities Coordinator Uki

    6 days ago

    Leicester, United Kingdom Emerson Full time

    **Description** In this role you will deliver a high level of customer service to all site users. Support property and facilities related projects, including refurbishments, acquisitions, and disposals! **In This Role, Your Responsibilities Will Be**: - Support the contract management of the TFM provider to meet the requirements of the UK/IRL...

  • Purchasing Administrator

    3 days ago

    Leicester, United Kingdom Office Angels Full time

    ob Title: Purchasing Administrator Location: Leicester Working Hours: Flexible (9am - 5.30pm or 8am - 4.30pm) Salary: £25k Job Type: Full-time Job Description as the Purchasing Administrator: We are currently seeking a detail-oriented and proactive Purchasing Administrator to join our team. The Purchasing Administrator will play a vital role in...

  • Purchase Ledger Administrator

    1 month ago

    Leicester, United Kingdom Office Angels Full time

    We are looking for a talented individual to join our clients' accounts team as a Purchase Ledger Administrator, you will be working Monday to Friday 40 hours a week and you will be part of an existing team based in Leicester, our client is looking for ateam player and will demonstrate the ability to work under pressure, be self-motivated, with a willingness...

  • Credit Control Administrator

    4 weeks ago

    Leicester, United Kingdom Office Angels Full time

    We are looking for a talented individual to join our clients' accounts team as a Credit Control Administrator you will be working Monday to Friday 40 hours a week and you will be part of an existing team based in Leicester, our client is looking for a teamplayer and will demonstrate the ability to work under pressure, be self-motivated, with a willingness to...

  • Sfg20 Coordinator

    3 days ago

    Leicester, United Kingdom Bellrock Property and Facilities Management Full time

    **SFG Co-ordinator** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems, but with peace of mind, and we unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart...

  • Human Resources Administrator

    2 weeks ago

    Leicester, United Kingdom Office Depot Inc. Full time

    Looking to work within a vibrant company, combining 25 years of industry expertise with ongoing investment in cutting edge technology to drive future success? Seeking a role where proactivity is welcomed, with scope to develop and grow? Viking has an exciting opportunity to join the HR team in our UK office in Leicester.  The role is a full time ...

  • Purchase Ledger

    4 weeks ago

    Leicester, United Kingdom Office Angels Full time

    We are looking for a talented individual to join our clients' accounts team as a Purchase Ledger / Sales Ledger Administrator, you will be working Monday to Friday 40 hours a week and you will be part of an existing team based in Leicester, our client islooking for a team player and will demonstrate the ability to work under pressure, be self-motivated, with...

  • Weighbridge Coordinator

    3 days ago

    Leicester, United Kingdom Gi Group Full time

    **Full Time**: **Temporary**: **Weighbridge Coordinator** Sickness & holiday cover for 4 months over summer **About** We are recruiting for a weighbridge Coordinator to work for a leading quarry supplier based in Coalville Bardon LE67. You will be working in a modern, clean and state of the art office and production facility that is easily accessible by...

  • Health, Safety and Facilities Coordinator

    5 days ago

    Leicester, United Kingdom Europcar Group Full time

    Health, Safety and Facilities Coordinator (HEALT70092) Leicester, England Europcar is looking for a Health, Safety and Facilities Coordinator After a period of initial training, the role will transition to a hybrid working arrangement, allowing for a flexible combination of remote working, and at least 2 days a week in our Leicester Head Office. As a...

  • Project Office Coordinator

    1 month ago

    Leicester, United Kingdom University of Leicester Recruitment Team Full time

    **About the role**: This is an exciting opportunity for an ambitious and proactive person to join the management team of the DiRAC High Performance Computing (HPC) facility and add real value by leading and coordinating the operations of our Project Office. DiRAC and the University of Leicester are keen to support the career development of all staff. There...

  • Facilities Coordinator

    1 month ago

    Leicester, United Kingdom Recra Consulting Full time

    Recra is working in partnership_ with a fantastic recycling company based in Leicester, we are looking for a Facilities Coordinator to join the team. **Roles and Responsibilities**: - Responsible for operating the plant equipment safely assisting in the day-to-day operations of a materials recycling plant, and controlling the flow of processed and residual...