Document Controller

4 weeks ago


Bridge of Don, United Kingdom Fintech Recruitment Solutions Full time

Description:


•   To act as a super-user of the document management system

•   Timely, accurate and efficient preparation and management of documents

•   Implement and maintain document control processes, procedures and system lists

•   Oversee the lifecycle of documents from creation to archival

•   Take charge of all management system document identification, classification and filing

•   Responsible for processing of new, change and archive requests in the management system

•   Ensure revised documents are accessible and assist in retrieval of documents as required

•   Check the accuracy and formatting of management system documents 

•   Maintain a document register showing the relationship between old and new management system documents

•   Collaborate and communicate with document owners, approvers and stakeholders

•   Create document templates and formatting rules

•   Train employees in document control processes and use of the management system

•   Maintenance and production of monthly and ad hoc statistics and reports

•   Prepare management system communication bulletins


Requirements:


•   Proficient in document management software

•   Strong IT skills in Microsoft Office suite and SharePoint

•   Proven skill for creating and implementing document control processes and systems

•   Writing and Reporting skills

•   Ability to analyse data and apply expertise to identify improvement opportunities


Hours:


Monday - Friday (37.5 per week) 3 days in the office/2 days from home


Benefits:


  • Holidays - 25 days per year (from January, to be calculated pro rata when starting past January), plus 8 bank holidays and the opportunity to purchase 5 holidays each year in January. For every 2 years worked you acquire an additional days holiday to a maximum of 5 additional days
  • Pension - 4% employee contribution and 5% employer contribution
  • Insurance - Medical and Dental cover provided for employee only
  • Flexible working hours

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