Customer Operations Manager

1 month ago


Cheltenham, United Kingdom HR Star Full time

Head of Customer Operations


Job Summary:

Responsible for overseeing customer operations, managing customer relations, and driving initiatives to raise standards and enhance the overall customer experience. This role requires a proactive leader who can effectively manage a team of coordinators while also engaging with clients to ensure their needs are met and expectations are exceeded.


Key Responsibilities:


Business Customer Operations Management:

  • Oversee the day-to-day running of the office coordinators, ensuring smooth operations and efficient workflows.
  • Develop and implement strategies to optimise business customer processes and enhance productivity.
  • Collaborate with senior management to set and achieve operational goals aligned with the company's objectives.

Customer Focus:

  • Work closely with the Managing Director to ensure the delivery of exceptional service to both new and existing customers.
  • Manage the customer journey to ensure a seamless and satisfactory experience from initial contact through to post-purchase support.
  • Gather and analyse customer data to identify trends, preferences, and areas for improvement.

New Business and Project Management:

  • Working closely with the Managing Director on the development and execution of new business initiatives and projects, working closely with cross-functional teams to drive success.
  • Take ownership of project timelines, budgets, and deliverables, ensuring timely completion and quality outcomes.
  • Act as a liaison between clients and internal teams, providing updates, resolving issues, and managing expectations.

Team Leadership and Management:

  • Lead and mentor a team of coordinators, providing guidance, support, and professional development opportunities.
  • Set clear expectations and performance goals for team members, conducting regular evaluations and providing feedback.
  • Foster a collaborative and inclusive work environment, promoting teamwork and individual growth.


Qualifications and Skills:

  • A degree or similar in business administration, management, or a related field.
  • Proven experience in operations management, preferably in a customer-centric environment.
  • Demonstrated leadership skills with the ability to inspire and motivate teams to achieve results.
  • Strong analytical and problem-solving abilities, with a focus on driving continuous improvement.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with clients and colleagues at all levels.
  • Professional maturity and the ability to handle challenging situations with diplomacy and tact.
  • Proficiency in project management tools and techniques.
  • A proactive and results-driven approach, with a commitment to delivering exceptional service and adding value to the organisation.



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