Team PA

1 month ago


Central London, United Kingdom Angela Mortimer Plc - International Division Full time

Team EA - Boutique Finance company

Small company based in the West End 

Hybrid working available 

Either 8.30am-5.30pm or 9-6pm

 

Key Responsibilities:

Supporting Partners and Team:

  • Act as the first point of contact for the team.
  • Arrange complex travel, working closely with travel agents.
  • Coordinate flights, visas, hotels, and ground transportation for the team.
  • Schedule and coordinate in person meetings, video calls, booking meeting rooms.
  • Team Diary management.
  • Create and maintain holiday/contact spreadsheets and company documentation.
  • Co-ordinate internal and external events.
  • Co-ordinate yearly investor meeting overseas.
  • Follow up on invoices, filing, and manage administrative databases.
  • Work closely with the EA to the CEO and assist with tasks as needed.  

 

Office Management:

  • Oversee the day-to-day operations of the office to continuously improve the work environment.
  • Maintain a clean, fully equipped, and organized office space.
  • Manage relationships and contracts with vendors and suppliers (cleaning, building management, office equipment).
  • Ensure a safe office space compliant with Health and Safety regulations (PAT testing, First Aid, Fire Wardens).
  • Plan and manage the office budget.
  • Lead IT support, managing service provider support and contracts, equipment management, and software/systems.
  • Ordering office supplies and refreshments.
  • Handle travel insurance claims, preparation of travel spreadsheets and costs, and collection of invoices and data.
  • Lead the Carbon Neutral project and collect data for submission.
  • Preparation of personal expenses for Partners and the team members and collection of data for reimbursement.
  • Assist with various projects as needed.
  • Liaise with office management, reception, cleaners, contractors, and report issues.
  • Schedule repairs and maintenance.  

 

The ideal candidate:

  • Polished Team Assistant with ad-hoc Office Management experience
  • 2-3 years Team Assistant background ideally in boutique finance.
  • Company happy to mentor, train and nurture a more junior candidate

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