Executive Support Team Administrator

Executive Support Team AdministratorLocation: Hybrid / London EC2R 7AF, with up to 3 days working from home after an initial period of training.Salary: Up to £30,000 a year (depending on relevant knowledge, skills, and experience)Contract Type: Permanent. Full time. 35 hours per week, Monday to FridayClosing Date: Friday, 12 December 2025SAUL Trustee Company is a great place to work, whether you’re a pensions specialist, an excellent administrator, an HR professional or an IT whizz, we might be the next step in your careerWe’re the Trustee and administrator of a multi-employer hybrid pension scheme, and a Master Trust, looking after the pensions of more than 80,000 members.We’re a friendly team of around 70 people who work part of the week from home and at least two days each week in our central London office.SAUL Trustee Company (STC) is ranked the 20th Best Company to work for in the UK in 2024 and we have a one-star accreditation as an outstanding place to work.At STC, we are responsible for:Collecting the money members and employers pay into SAULManaging where that money is invested, andMaking sure we pay the right pension to the right person at the right time.We’re looking for an Executive Support Team Administrator to provide essential administrative and organisational support to our Executive team and Trustee Governance Manager.This role is key to ensuring smooth operations across the Executive office and governance functions, supporting meetings, events, and processes that keep our organisation running efficiently.You’ll be involved in a wide range of activities, from coordinating internal meetings and staff events to managing governance documentation and supporting the Trustee Board and Committees.This is a varied and rewarding role for someone who thrives on organisation and enjoys working collaboratively.As our Executive Support Team Administrator you will be responsible for: Schedule and coordinate meetings for the Executive Management Team and internal groupsOrganise staff events (e.g., lunches, retirements, business plan sessions)Arrange conference and meeting attendance for Trustees and ExecutivesUpload Board and Committee papers to governance softwareMaintain governance documentation and resource centre libraryAssist with policy management processesOrganise strategy days and Trustee training eventsCoordinate the annual internal meeting cycle and ensure good governance practicesPrepare monthly expense reports for company credit card holdersOrganise domestic and international travel (flights, hotels, transfers)Manage day-to-day office operations, liaising with facilities and suppliersOversee meeting room bookings, office supplies, and visitor protocolsTo be considered for this role you will need to demonstrate:Education to GCSE level or equivalent qualification or equivalent experience including GCSE A – C passes in Maths and EnglishAt least 1 years’ relevant experience in similar rolesComputer literacy (including experience of MS Office, SharePoint and databases)Experience of assessing and responding to non-routine work situationsAbility to work reliably to tight deadlinesAbility to effectively organise and prioritise own workload and multitaskStrong attention to detailStrong written and verbal communication skills, with a professional telephone mannerWhat we offerHybrid workingFlexi time with the ability to generate additional leave.26 days holiday entitlement, including 3 days of Christmas closure.Best-in-class pension scheme. A generous employer contribution to your pension, and life insurance while you’re paying in.Getting to work schemes.Private Medical Insurance.Social activities during the year.To find out what we offer in more detail, please check our websiteIf you feel you have the necessary skills and experience to be successful in this role click on “APPLY” todayNo agencies please.