Executive & Team Support Administrator

Location: London

Contract Type: Permanent

Work Pattern: Full Time and Hybrid

About The Role

The Executive & Team Support Administrator provides high-level support to the Chief Information Security Officer (CISO) and their direct reports, ensuring the smooth and efficient operation of the Security & Resilience Leadership Team. This role combines executive assistance, team coordination, and administrative responsibilities to help the CISO and leadership team deliver on strategic, operational, and governance objectives.

MS Amlin is part of a global top-10 insurance group, MS&AD. We’re made up of four distinct businesses covering Global Reinsurance, Lloyds Franchise, Local Specialty Insurer, and Business Services

MS Amlin Business Services (MS ABS) supports our entire organisation through IT, Cyber, Procurement, Legal, HR, Facilities Management, and Finance. Our vision is to be a trusted partner and solution provider of choice.

What You’ll Spend Your Time Doing

Executive Support to CISO (Primary Responsibility)
- Support the preparation of, briefing notes, presentations, and documentation for meetings, steering committees, and board updates.
- Take minutes for the regular meetings attended by the CISO and direct reports, this includes: Cyber SteerCo, Vulnerability Managment Meeting, Legal Entity Briefings and ICT Risk meetings.
- Track and follow up on action items assigned to the CISO or requiring their input.
- Support CISO in prioritising activities and ensuring alignment with business-critical initiatives.

Leadership Team Support (Secondary Responsibility)
- Provide administrative and logístical support to the CISO’s direct reports as required (e.g., calendar support, document preparation, follow-up on agreed actions).
- Assist with coordination of cross-team activities, workshops, and leadership offsites.
- Maintain and monitor shared action logs and reporting templates for leadership team meetings.
- Act as a central point of contact for routine information requests across the Cybersecurity Leadership Team.

General Team Administrative Support
- Manage team-level administrative processes including purchase orders, vendor onboarding, and expense tracking.
- Organise and coordinate team meetings, including agendas, minutes, and action item management.
- Maintain and update team documentation, shared repositories, and distribution lists.
- Support onboarding/offboarding activities for new joiners and leavers within the Security & Resilience team.
- Support and maintain oversight of the Security team mailbox, ensuring all requests are assigned to team members and dealt with in a timely manner.

What We Need From You
- Proven experience supporting senior executives or leadership teams in a corporate environment (ideally within technology, cybersecurity, or financial services) managing cross-team interactions.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills, with attention to detail.
- Discretion and ability to handle sensitive and confidential information.
- Experience with purchase order systems, action tracking tools, and document management platforms desirable.
- Proactive and resourceful, with a focus on anticipating needs and driving tasks to completion.
- Experience in an Executive Assistant, Team Coordinator, or similar support role.
- Experience in supporting technology or cybersecurity functions is preferred but not essential.
- Proficiency in Microsoft Office 365 Suite (Outlook, Teams, Excel, PowerPoint, Word).

What Can You Expect From Us?
- Competitive Base Salary
- Performance Related Discretionary Bonus
- Holiday: 28 days core annual leave, and you can buy up to 5 days
- Pension: A minimum 2% employee contribution plus 7% MS Amlin contribution (9%) up to a maximum of 5% employee contribution plus 13% MS Amlin contribution (18%)
- Private Medical: cover for yourself. Family members/dependants can be added
- Flex Fund: £1,000 (pro-rated based on start date) to spend on flexible benefits
- Life Assurance: 5x annualised base salary
- Bank Holidays: To support the diverse backgrounds and beliefs of our team, we offer employees the flexibility to exchange bank holidays for alternative dates that better reflect their personal, cultural, or religious preferences.
- Each one of us is unique because of our backgrounds, what we have learned so far and how we express that. Establishing an inclusive attitude helps us, organisationally, to ‘think outside the box’ because it calls on that diverse range of ideas, perspectives and lived experiences._
- We commit to continuing our work towards a more diverse and inclusive future by recognising that our business, our teams and every colleague has a part to play in driving the positive change we all want to see._

LI-Hybrid #MSABS