Workforce Coordinator

3 weeks ago

Glasgow, United Kingdom Brainkind Full time

Rota Co-ordinator – Glasgow

£23,847.10 per annum

Monday to Friday 9am till 5pm.

Why join us?

Brainkind is a leading UK charity that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with their lives. It’s a special feeling to share their individual journeys and play a part in the progress they make. Our employees are incredibly passionate about the jobs they do – you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

The Role:

Working as part of a Multi-Disciplinary Team, responsible for providing comprehensive administrative support ensuring staff rotas for Service are completed and published in accordance within acceptable timescales and maintained on a daily basis.

MAIN TASKS AND RESPONSIBILITIES (but not limited to)

  • Ensuring the formation of shift patterns, liaising with all staff regarding shift patterns, shift changes, overtime and annual leave.
  • Liaising with the MDT to ensure the Rehabilitation Programme(s) can be met and accurately calculating the current establishment to ensure the Rota reflects the needs of each individual unit, recognising the need for and booking annual training for all staff.
  • Responsible for the the accurate recording of absence and sickness, authorising annual leave for staff, ensuring accurate calculations of entitlements.

• To timely produce and maintain Rota templates for Service in accordance with Working Time Directives and current locally accepted shift patterns including those patterns which are subject to flexible working.

• To ensuring that service is safely staffed at all times.

• To produce, maintain and record accurate ‘Annual Leave & Sickness’ forms, including accurate calculations determined by role, working hours per week and length of service.

• To authorise and record annual leave and ensuring that it is reflected on the rota and recorded accurately in ‘Annual Leave & Sickness’ forms.

• To update occupancy as and when needed to maintain staffing levels based on current establishment and subsequently altering and modifying Rotas accordingly.

About you:

• Good level of Education

• Good IT skills using Microsoft office Excel, Word and Outlook

• Experience of developing staff rotas

• The ability to prioritise and effectively manage workload whilst meeting specified deadlines

• Excellent communication skills, both written and verbal, for communications with both internal and external staff

• Good interpersonal skills

Benefits include:


  • A competitive salary of £23,847.10 per annum
  • 33 days annual leave (including bank holidays)
  • Group life assurance
  • Eye voucher scheme
  • Company Pension
  • Long service and staff awards
  • Nationwide employee staff discounts including discounted eating out and shopping
  • Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store.

To join our friendly team, click the Apply Now button

*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*

Brainkind is a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.

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